Guided product tours in Wispr Flow (Team Features Intro)

Last updated: October 28, 2026

Available on: Mac, Windows. Tours and tips appear based on your onboarding choices and your organization's settings.

A dimmed screen with one highlighted control is a coachmark. Navigate it or dismiss it to return to work; the narrated Notetaker tour uses its own controls.

Use Team Features Intro and one-time tips

Team Features Intro highlights Insights when available to your team. Steps disabled for your organization are omitted and the step count adjusts; if no steps remain, the tour does not run.

  1. Click Next to advance or Back to revisit a step; Back is hidden on the first step.

  2. Click Done on the last step to close the coachmarks.

  3. Close early with X, or press and release on the dimmed background.

Escape does not close Team Features Intro, and dragging from the card onto the background does not close it. Clicking the highlighted sidebar item closes the coachmark without opening that item. While a coachmark is open, page-level shortcuts are unavailable and keyboard focus moves to its card; closing it restores the previous focus.

Only one tip appears at a time, and none appear while Team Features Intro or a dialog is open, the sidebar is collapsed, or the Hub is unfocused.

Note: One-time tips cannot be replayed individually. Notetaker tip dismissals are saved on each computer separately, so a dismissed tip can appear again on another computer.

Start the Notetaker tour

The tour is narrated in English and uses real app windows, not screenshots. Finish desktop onboarding and any required team choice first, including after reinstalling or on another device; otherwise, launching returns you to the Hub with “Finish setup to use Notetaker”. The tour also needs available calendar access and cloud sync that permits recording. Microphone and System Audio permissions are required, but you can grant missing ones after opening the tour.

Warning: The demo records your microphone and system audio. Always ask for consent before transcribing; the setup screen’s “Read our privacy policy” link opens the policy externally. The demo meeting and audio stay on this device, never sync, and are permanently deleted when the tour finishes or you exit. If deletion fails or Flow closes unexpectedly, Flow retries deletion at the next launch. The demo is excluded from your meetings list and real-recording count.

  1. Select Give it a try in the Notetaker page’s “Try Notetaker for meetings” prompt (Later postpones it).

  2. Select Turn on beside Enable Microphone or Enable System Audio if requested. Only missing permissions appear under “Complete setup to start Notetaker”.

  3. Click Open Settings if prompted to finish granting permission. On Mac, System Settings and permission prompts stay usable above setup.

  4. Select Restart Wispr Flow if prompted on Mac.

“All set!” signals that the tour is starting. Back, Escape or closing setup cancels before the tour starts.

If a permission is not granted, Turn on becomes retryable after 5 seconds for Microphone or up to 30 seconds for System Audio; some Macs instead require Restart Wispr Flow. If permission status cannot load, setup can proceed after 5 seconds. Requirements are checked again before the demo opens, and unmet requirements end the tour.

Other ways to start it

Where offered, these surfaces also launch the tour:

  • Homepage: The Upcoming tour card appears before your first recorded meeting while the tour is incomplete and unskipped. If you chose Notetaker during onboarding it appears even without a connected calendar; otherwise it appears after you connect a calendar. Start launches it; Skip saves the dismissal.

  • Notetaker page: The first-use Try Notetaker button starts the tour; after completion, Start note starts a recording instead. The header’s Start tutorial option appears only before tutorial completion and with fewer than five recordings, and is disabled during a running tour.

  • After onboarding: Choosing only Notetaker in the product-choice question starts an available tour automatically once; choosing dictation or both does not. It waits for account availability and any mandatory team choice.

If a tour does not appear

Right after signing in, the Notetaker page can be blank while account and team details load.

  • Mac requirement: Without system-audio capture support the tour cannot run. The disabled button explains “Notetaker needs macOS 13 or later to record meetings”, onboarding disables the Notetaker option with “Notetaker needs macOS 13 or later”, and opening Notetaker shows “Notetaker blocked” with “Recording meetings requires macOS 13 or later” and Got it, once only.

  • Plan restrictions: A blocked plan omits onboarding’s product-choice question and uses dictation instead. A personal subscription on a Business or Growth price with no team does not block Notetaker. Organization plans can remain blocked until access is granted; where shown, Request access becomes Access requested, saved for that account on this device.

  • Policy and platform restrictions: A signed HIPAA Business Associate Agreement, a plan or organization block, or unavailable calendar access prevents the tour from opening, and a subscription update revealing such a block ends an open tour. Windows access to Notetaker, including its tours and tips, can also be restricted.

  • Tour availability: Tour prompts can be withdrawn without an app update, whether or not you completed the tutorial; unavailable or policy-blocked tours do not offer launch buttons.

What happens during the tour

The demo meeting has empty notes, a live transcript, and a prepared summary and “What did I miss?” recap after recording stops. Real meetings use their own content. The recorder opens even with Open notepad automatically off, and a temporary sample in My Notes is never saved.

Each launch skips the dictation segment if you have dictated, or the settings/connectors segment if apps are connected, so length varies; the full narration runs about 185 seconds despite “2-min” labels. The connectors demonstration does not connect apps for you. Starting restores a minimized Hub, exits full-screen Hub mode on Mac, and briefly suppresses Hub dialogs; a second tour cannot start while one is running.

Pause, advance or close the tour

Hover over the narration card to reveal pause/play and X.

Action

How

Pause or resume

Click the narration card or its pause/play icon.

Advance a step

Click the demo’s Join button, What did I miss chip, or home/back chevron when highlighted.

Change speed

Use the bottom-right speed control to select 1×, 1.25× or 1.5×.

Every run starts unpaused at 1×, and opening the speed menu does not pause playback. Pausing holds the video, automatic advances and segment skips until you resume. There is no rewind, step-back or scrubbing.

Narration drives automatic progression. Clicking advances the video, waiting does not cut the remaining narration, and repeated Join clicks cannot skip further.

Close the Notetaker tour

  1. Click X (Exit tour), or press Escape once, to open “Are you sure?”. If the playback-speed menu is open, Escape closes only that menu.

  2. Choose Yes, exit to close, or Continue tutorial to cancel and resume from the paused point.

Escape inside the confirmation also cancels it, and playback and clickable targets stay paused while it is open. Once the tour reaches its natural end, closing needs no confirmation and the welcome prompt will not appear again.

Exiting returns you to Notetaker and clears tour-opened dialogs; if Settings was open when you started, it reopens on Notetaker. After natural completion, unconnected apps can lead to Settings → Connectors, except after the automatic onboarding tour; an early exit never opens Connectors.

The post-purchase offer is not a tour

The one-time “Try Notetaker” offer is for organization admins on plans with team features, with Notetaker still enabled. It appears only while the Hub is visible and no later than October 31, 2026, local time. Its “Free through Oct 31” offer includes meeting transcriptions and summaries, with pricing changes after that date.

Important: Skip closes the offer, then disables Notetaker for the entire organization—not just you. “Notetaker disabled for everyone” confirms success. “Couldn't disable Notetaker” means the change was not confirmed; Notetaker may still have been disabled.

Accept free offer only dismisses the offer and keeps Notetaker enabled; it does not start a tour. Escape or clicking outside dismisses it without changing the setting. The offer’s single showing is used when it opens, regardless of how you dismiss it.

Still stuck?

Contact support if:

  • The tour does not open after you complete setup.

  • A tour or tip cannot be dismissed.

Include your platform, device, the prompt or launch button you used, your onboarding choices, and what you tried.