Getting started with Notetaker

Notetaker records meetings and creates transcripts and summaries. Start here to grant the audio permissions it needs and record your first meeting.

Before you start

Notetaker appears by default in Wispr Flow. An individual subscription on a Business or Growth price with no team or organization includes full access. On organization Business and Enterprise plans, access depends on your plan, organization, and account permissions: access granted to your account needs no separate opt-in, can be revoked, and overrides Notetaker being disabled for your organization. A signed personal or organization HIPAA BAA blocks recording. If access is restricted, ask your admin to review organization Notetaker settings; disabling it blocks only meetings created from that point onward.

Meeting transcripts and summaries are stored in Wispr's cloud, and there is no setting to opt out of that storage. Improve the model for everyone controls only whether Notetaker and dictation content may be used to improve Wispr's models — on by default for Free and Pro, with the choice shown during onboarding, and off for Enterprise. Turning it off does not stop the cloud processing or storage needed to provide Notetaker. Dictation Cloud Storage applies only to dictation and is not required to record or to open saved meeting notes and summaries.

Open Notetaker

1. Open Wispr Flow.

2. Select Notetaker in the sidebar.

3. Choose New note for an unscheduled meeting, or press ⌘N on Mac / Ctrl+N on Windows.

You can also start a note from the Flow bar's shortcut drawer, the Notetaker keyboard shortcut, or the dock menu item. Notetaker is available even if you chose dictation during onboarding. A calendar connection is optional — record an unscheduled meeting now and connect later; see Meeting detection, reminders, and calendar.

Complete recording setup

If you see Complete setup to start Notetaker, recording has not started. Bring the recorder window forward and finish its checklist, which lists only the requirements still missing: Enable Microphone captures your voice and Enable System Audio captures other participants. On Mac, microphone access takes effect immediately; grant Accessibility when requested, which Flow uses for call-end detection, meeting recognition, and arranging the notepad beside your meeting.

If permission is not granted, Turn on becomes available to retry after 30 seconds for system audio on macOS 14.4 or later, or about 32 seconds for microphone access. Completing every listed requirement shows All set! If a requirement is later revoked, setup can reopen while the recorder is idle; existing notes and transcripts are preserved. Follow any account or organization restriction message, or contact your admin. Back or Escape closes the recorder window without starting a recording or deleting existing notes.

Record and review

1. Complete any remaining permission or consent prompt.

2. Check the recording indicator to confirm recording has started.

3. Type your own notes in My thoughts during the meeting; they stay separate from the generated summary and are excluded when you share the note.

4. Click Stop in the meeting window footer when finished.

5. Wait for saving and processing, then open the meeting's Summary and Transcript tabs.

If Summary shows Not auto-generated, click Generate summary; stopping a short recording or switching computer users can require this. Very short meetings show The meeting was too short to summarize. See Flow Summaries for generation and editing options, or Recording a meeting with Notetaker for resuming and unexpected stops.

If you cannot start or capture audio

• Notetaker is missing: Your platform, organization policy, or a signed HIPAA BAA can hide the sidebar entry. Ask your admin whether Notetaker is enabled.

• System audio: On Mac, denial at recording start stops capture and reopens setup. A mid-recording loss, or a failure on Windows, keeps microphone-only recording going with a warning.

• No participant audio on Windows: Confirm the meeting app is playing through the Windows default output device, then start a new recording; output changes made after recording begins are not picked up.

• Microphone: Use Microphone settings in the no-audio warning to check the selected mic and mute status.

• No more Meeting detected cards: If you never act on them, Flow turns meeting detection off and shows Meeting notifications turned off. Select Turn back on to re-enable auto-detect meetings right away, or turn it on later in Settings → Notetaker; starting a recording from a detection card keeps detection active.

If you see a microphone warning or someone is missing from the transcript, follow the recording and audio troubleshooting guide. If transcription fails mid-meeting, the local recording remains saved.

Still need help?

Contact support if setup still blocks recording after you complete the checklist, or audio problems remain after troubleshooting. Include your platform, OS version, microphone, plan, the exact message, and the steps you tried.