View shared dictionary words and snippets in the admin portal

Last updated: September 8, 2026

Available on: Mac (Enterprise admins only)

The Dictionary & Snippets page in the Wispr Flow admin portal gives enterprise admins one read-only view of every shared word and snippet in the organization, so you can audit what's been shared and see which department each entry belongs to.

What it is

The page opens from the left sidebar of the admin portal at admin.wisprflow.ai/app/dictionary. Two tabs split the entries:

  • Dictionary: All shared words across the organization, both department-level and org-wide.

  • Snippets: All shared text expansion shortcuts across the organization, both department-level and org-wide.

Admins can search and browse entries, but cannot add, edit, delete, or approve them here.

How it works

The table

Each tab shows a paginated table, 25 entries per page, with a "Showing X–Y of N" summary below it.

Column

What it shows

Trigger word

The word or shortcut that triggers the entry.

Expands to / Replaces with

The text Flow inserts when the trigger is recognized.

Shared with

The department name, or "Organization" for org-wide entries.

Date added

When the entry was added.

Search and tenants

  • Search: Filter by name from the search bar; results update after a short pause without pressing Enter, and the list resets to the first page.

  • Multiple tenants: Switching tenants reloads the table with the newly selected organization's entries.

Note: Columns are not sortable — ordering and paging are handled automatically.

How to access the page

  1. Sign in to the admin portal at admin.wisprflow.ai.

  2. Click Dictionary & Snippets in the left sidebar.

  3. Select the Dictionary or Snippets tab. The table of shared entries confirms you're in the right place.

  4. Search for an entry by name, or page through the table to browse.

FAQs

I don't see "Dictionary & Snippets" in the sidebar. Why?

Your organization has not been enabled for the page yet. Contact your Wispr Flow account team if you believe you should have access.

Does this show entries from every department, or just mine?

Every department's shared entries plus org-wide ones. The "Shared with" column identifies each entry's scope.

Can non-admin users access this page?

No. The sidebar item is hidden for non-admins, and opening the URL directly sends them to the home page.

Why isn't the search instant?

Search covers the full organization's entries, so results take a moment to update. Keep typing — pressing Enter isn't needed.

Limitations and notes

  • This page is available in the admin portal on Mac, not in the Wispr Flow desktop or mobile apps.

  • The page is read-only — admins cannot add, edit, delete, or approve entries from this view.

  • Access is limited to a cohort of enterprise admins, and is not available on non-enterprise plans.