Enabling Notetaker for your organization (Enterprise admins)

Enable Notetaker in Organization settings so members can record meetings and get notes and summaries. Organization controls override individual member settings; non-admins can view them but cannot change them, with the tooltip “Only admins can modify this”.

Before you enable it

Your MSA and DPA govern Notetaker use. The early-access confirmation accepts changes to those agreements: Notetaker data—not dictation data—is stored in the Wispr cloud despite any earlier dictation privacy choice, such as turning dictation cloud storage off. Your company must provide necessary notices, obtain recording and processing rights, permissions and consents, and comply with applicable laws.

Participants are not always notified. Notetaker captures audio on the member’s device rather than joining as a visible bot, so there is no “joined the meeting” notice. Recording and consent laws vary by state and country—confirm with your legal team what your team must disclose.

Wispr doesn’t use customer content to train AI models unless you or your organization configure Flow to share it for model improvement. While a BAA is active, “Improve the model for everyone” and dictation cloud storage stay off for the organization. Current documentation is in the Wispr Trust Center.

Enable Notetaker

Standard Notetaker setting changes do not require an active paid subscription; the early-access flow has separate eligibility requirements.

1. Open Organization settings in the admin portal.

2. Find the Notetaker dropdown in the Notetaker section.

3. Select Enabled for everyone, which lets members record meetings and get notes and summaries. If the option reads Auto-enables Sept 30, use the early-access steps below.

Wispr can grant or deny individual accounts Notetaker access. A grant overrides Disabled for everyone; a denied account cannot use or see Notetaker even when the organization enables it. If any account-level decision is managed by Wispr, the organization dropdown is locked with “This setting is managed by Wispr”. Contact your Wispr account team about these decisions.

Disable Notetaker instead

1. Select Disabled for everyone in the Notetaker dropdown.

2. Confirm Disable Notetaker in “Disable Notetaker for {org name}?”

Meetings created at or after disabling are blocked, as are meetings whose creation time cannot be determined; earlier recordings stay accessible. Repeating the disable action does not move the original cutoff, and re-enabling Notetaker clears this organization block. Dictation is unaffected.

Review sharing privacy

In Organization settings, Note sharing controls recipients and Shared note content controls what they receive. The note owner’s organization policy governs both, even when the reader belongs to another organization.

Members then pick one of three per-note visibility levels: Anyone with the link (default for new shares), Anyone at {domain}, which requires the owner to belong to an organization, or Invite only.

Shared note content defaults to Notes and transcript: email-invited recipients can read the summary and transcript. Notes only withholds their transcript access. Domain and anyone-with-link viewers never receive transcripts, recipients never keep a copy of the transcript on their device, and the owner always retains access to their own transcript. Recipients never receive the owner’s private My Notes body, and private @-mention people are removed from shared transcript speaker information when no speaker assignments exist.

While sharing is disabled, members cannot create or change share links or add recipients, Shared note content is greyed out because it has no effect, and shared folders owned by your members become read-only in the desktop app, with Flow explaining why both online and offline. Under Internal only, external recipients are rejected individually without preventing eligible recipients from being added.

Filing a note into a shared folder also shares it: the note appears in Shared with me for everyone who owns or belongs to that folder, even when no share link was created. Only the folder owner can remove the note by unticking the folder.

When blocked domains prevent recording

Blocked domains checks linked calendar invitees before recording starts. Rules can block an email address or a domain and its subdomains, regardless of RSVP status; email rules also match plus-addressed variants. Google room and shared-calendar addresses ending in .calendar.google.com are exempt. A recording that has already started is always kept, transcribed and summarized.

The Blocked domains card is available by default to every organization with an active Flow Enterprise subscription—no setup request to Wispr is needed. Team-plan organizations see the card only in read-only form, and only when rules already exist. If adding rules is ever turned off for your organization, existing rules remain visible and removable but new rules cannot be added; contact Wispr support if the card is missing.

These rules do not block ad-hoc recordings without a linked calendar event. Missing events or insufficient attendee information do not create a block. A known block remains in effect offline until the app receives an updated answer; after you remove a rule, the member’s next Record click picks up the change once the app can check again.

Set transcript retention

Member-level retention and deletion controls live in Notetaker settings on the member’s Mac or Windows computer.

Still need help?

Contact your Wispr account team or enterprise@wispr.ai if:

• The Notetaker dropdown is locked as managed by Wispr.

• Members remain blocked after the steps above.

Include your organization, member platform, the selected setting and what you tried.