Customize notification preferences

Choose which tips, milestones, and team updates Flow sends you. Each category starts on, and changes take effect immediately. Preferences are saved locally, so repeat them on each Mac you use.

Change a notification category

1. Open Settings → System → Notifications in Flow.

2. Turn off the categories you do not want. Leave any others on.

Category	What it controls
Suggestions	Setup and usage tips.
Announcements	New features and capabilities.
Milestones	Word counts, streaks, referrals, and trial-extension reminders.
Team updates	Invites, join requests, teammate signup prompts, team trial and billing grace-period toasts, teammate-trial-ending alerts for admins, and plan upgrades.
Team leaderboard updates	Weekly team leaderboard rank notifications.

Team updates and Team leaderboard updates appear only for enterprise users. If your account is not part of an enterprise organization, you will not see those toggles.

Controls apply to the whole category, not individual notifications. For example, you cannot mute referrals separately from word-count milestones: both use Milestones. Muting a category stops future notifications; it does not delete past ones or change other categories.

Notifications that still appear

Some messages are critical and cannot be muted through these category settings:

• Permission alerts, microphone hardware errors, and helper app failures.

• Personal trial-ending alerts for solo users on a personal trial.

• Loss-of-team-access alerts when a team’s billing has been canceled, is unpaid, or has expired.

• Dictation text-recovery notifications. For a long session, Flow warns shortly before it ends and offers Recover text afterward; this pastes the last transcript into the active text field.

Not every billing-related message is critical. Team trial and billing grace-period toasts can be muted under Team updates, while trial-extension reminders belong to Milestones. Members of teams with unchanged, active paid billing should not receive trial-ending alerts.

A one-time Try Canadian English prompt also cannot be muted. It may appear on Mac when your device region is Canada, you are dictating in English, and Canadian English is not already selected.

During onboarding, most notifications are suppressed regardless of these preferences; permission alerts, microphone hardware issues, helper app errors, and onboarding prompts can still appear.

Find or clear past notifications

Click the bell to open the notification center. Use the filter to switch between New and Archived. The triple-dot menu offers Mark all as read and Archive all, and each notification has its own Archive button.

Manage the Teammates Added email

Enterprise admins can separately control the daily Teammates Added digest in the admin portal: open Settings → Personal → Your information and change the digest toggle. Each admin controls their own preference. Billing emails and other notifications are unaffected.

The digest lists people who joined in the previous 24 hours through invitations, domain auto-join, or directory sync. It includes the team, member count, new members’ names and emails, and domain auto-add status. No digest is sent when no one joined.

If a notification seems unexpected

The auto-mute music tip belongs to usage suggestions. On macOS 14.2 or later, Flow checks audio from other apps; older versions may also count Flow’s own sounds. An app with an open audio stream can trigger the tip even while paused.

Returning-user welcome experiences, dock bounces, and activation reminders are suppressed when your local data policy is never store data, whether selected by you or your organization.

For mobile controls, see Manage Flow notifications on iOS or Android’s system notification settings. Mobile controls differ from the Mac categories described here.

If a muted category still sends messages outside the exceptions above, or you receive trial-ending alerts on a team with active paid billing, contact support with your platform, app version, notification text, and category setting.