Customize notification preferences by category
Last updated: June 23, 2026
Available on: Mac, Windows. iOS and Android have a single push notifications toggle instead of per-category controls.
If Flow's tips, milestones, or team updates are getting noisy, mute them by category. Each notification category has its own toggle — keep what matters, turn off what doesn't.
What it is
The Notifications section in Settings → System gives you a toggle for each notification category. Flow has 5 toggleable categories (Suggestions, Announcements, Milestones, Team updates, Team leaderboard updates) plus a non-configurable Critical bucket. Turning off a category mutes all notifications within it. All categories are enabled by default, and changes take effect immediately. Team updates and Team leaderboard updates are both visible only to enterprise users.
Important: A small set of critical notifications always appear regardless of your category settings — permission alerts, microphone hardware errors, helper app failures, billing trial-end alerts, incident alerts, and dictation text-recovery notifications. Team invites and join requests sit under Team updates, and trial-extension reminders sit under Milestones — both can be muted there.
Note: Notification preferences are saved locally on each device. Configure them separately on each machine.
When to use it
Use notification categories when you want to:
Mute tips and suggestions once you're comfortable with Flow
Turn off milestone celebrations or referral pings while keeping feature announcements on
Manage team notifications separately from personal usage alerts
How it works in Flow
Overview
Flow groups notifications into categories you can toggle individually. Each category controls a related set of in-app and desktop notifications, and changes apply immediately on the device where you make them.
Notification categories
Suggestions: Tips about getting set up or improving how you use Flow.
Announcements: New features or capabilities.
Milestones: Word-count milestones, streaks, referral activity, onboarding nudges, dictionary milestones, trial-extension reminders, and other progress events.
Team updates: Team invitations, join requests, teammate signup prompts (when other users from your email domain sign up for Flow), and other team activity. Only visible to enterprise users.
Team leaderboard updates: Weekly team leaderboard rank notifications. Only visible to enterprise users.
Critical (not configurable): Permission alerts, microphone hardware errors, helper app failures, billing trial-end alerts, incident alerts, and dictation text-recovery notifications. These always appear and cannot be muted.
Key behaviors
Action button confirmation: Clicking an action button shows a brief checkmark, disables the button to prevent double-clicks, and closes the notification shortly after.
Shortcut names in notifications: Notifications referencing the Paste Last Text shortcut display your actual configured shortcut (default: Ctrl+Cmd+V on Mac, Alt+Shift+Z on Windows).
Teammate signup prompt: When another user from your email domain signs up for Wispr Flow, you receive a desktop notification inviting you to create a team together. This sits under the Team updates category. Eligible Basic plan users who haven't used a team trial before may unlock a 2-week Pro trial by creating a team this way. Enterprise and iOS App Store subscribers don't receive this notification.
Long-session text recovery: A warning notification fires shortly before a long dictation session ends, and a Recover text notification appears when the session ends. Clicking Recover text re-pastes the last transcript directly into the active text field.
Trial-extension reminders: Trial-extension reminder notifications are currently rolling out and are visible only to a subset of trial users (non-enterprise, within 7 days of onboarding).
Post-onboarding reminder: If you try to dictate while the Wispr Flow app itself is in focus shortly after onboarding, a reminder suggests dictating into another app instead.
Team invite welcome: When you accept a team invitation, a welcome notification appears in the desktop status window showing what you now have access to, the name of the person who invited you (or "Your teammate" if the invite was automatic), and your team name. To avoid interrupting active dictation, this notification is held until after your next dictation completes.
Team welcome variants: The exact welcome notification depends on your current plan. Users with an existing personal subscription that rolls into team billing see a notification about team insights, team dictionary, and team snippets, with a "See what's changed" CTA that opens the Hub. Free users who haven't used a team trial see a notification about a 2-week trial along with team insights, team dictionary, and unlimited words, also with a "See what's changed" CTA that opens the Hub. A third variant invites you to join your team and unlock collaboration features, with an "Accept Invite" CTA that opens the team billing modal. Enterprise and App Store subscribers do not receive a welcome variant.
Best practices
Start with all categories on for the first few weeks, then mute Suggestions once you're comfortable.
Keep Announcements on if you want to know about new Flow features.
If you use Flow on more than one machine, repeat your preferred toggles on each — they don't sync.
Examples
Muting tips after getting comfortable with Flow
Scenario: You've used Flow for a few weeks and no longer need onboarding suggestions.
Action: Toggle off the Suggestions category in Settings → System → Notifications.
Result: Setup tips and usage suggestions stop appearing. Feature announcements and milestones remain active.
Stopping referral pings and milestones
Scenario: You don't need streak or word-count celebrations, and you don't want notifications when a friend you referred signs up.
Action: Toggle off Milestones in Settings → System → Notifications.
Result: Streak, word-count, and referral notifications stop appearing. Other categories are unaffected.
FAQs
Where can I see past notifications?
Click the bell icon to open the notification center. It has two tabs — "New" (unread) and "Archived" — and the filter icon toggles between them. Items on the New tab are auto-marked as read shortly after you open the panel. The triple-dot menu offers "Mark all as read" (disabled when there are no unread items) and "Archive all" (disabled on the Archived tab or when there is nothing to archive). Each notification also has its own Archive button.
Why don't I see the Team updates category?
The Team updates category is visible only to enterprise users. The Team leaderboard updates category is also enterprise-only and appears alongside Team updates when enterprise membership is detected. If your account isn't part of an enterprise organization, neither toggle appears.
Can I mute referral notifications without muting word-count milestones?
No. Referral notifications and word-count milestones share the Milestones category. Muting the category turns off both.
Can I mute billing alerts or error messages?
No. Billing trial-end alerts and error or permission alerts always appear and cannot be turned off. Team invites and join requests sit under Team updates and can be muted there. Trial-extension reminders sit under Milestones and can be muted there.
Does muting a category delete past notifications?
No. Muting a category only prevents new notifications. Past notifications remain in your notification center.
Can I mute individual notifications instead of an entire category?
No. Notification preferences are managed at the category level only.
How do notifications work on iOS or Android?
Per-category toggles aren't available on iOS or Android. On iOS, a single Push Notifications toggle in Settings → General controls all push notifications. A separate "Allow Live Activities" toggle controls whether real-time Flow activity appears on your Lock Screen and Dynamic Island — tapping it redirects you to iOS system Settings, where the permission is managed. On Android, the notification permission you grant during onboarding controls all push notifications from Flow.
Limitations and notes
Per-category toggles are available on Mac and Windows only. On iOS, a single Push Notifications toggle in Settings → General controls all push notifications. Turning the iOS Push Notifications toggle off stops Flow from sending push notifications and redirects you to iOS Settings to revoke the OS-level permission (iOS does not let apps revoke their own notification permission). A separate "Allow Live Activities" toggle always redirects to iOS Settings — its state reflects the OS-level Live Activities permission and controls Lock Screen and Dynamic Island activity. On Android, the notification permission granted during onboarding controls all push notifications from Flow.
Notification preferences are saved locally on each device and must be configured separately on each one.
The Team updates and Team leaderboard updates categories are only visible to enterprise users.
Trial-extension reminder notifications are currently rolling out and are visible only to a subset of trial users (non-enterprise, within 7 days of onboarding).
During onboarding, most notifications are suppressed regardless of your category settings. Only essential notifications appear: permission alerts (microphone and accessibility), microphone hardware issues, helper app errors, and onboarding prompts.
Critical notifications (see the Important callout above) always appear and cannot be muted.
Still need help?
Reach out to our support team if:
A category toggle isn't muting the notifications it should
You're seeing notifications you've turned off, and they aren't on the "always appear" list above
A notification's action button (such as "Recover text") doesn't work after updating
Include your platform, app version, and the category or notification involved. Visit wisprflow.ai/support to get in touch. Most notification issues are resolved in one reply.