Navigating the Wispr Flow App: Desktop, iOS, and Android

Last updated: October 8, 2026

Available on: Mac, Windows, iPhone, and Android. Menus and features differ by platform.

The main Flow app holds your past dictations, personalization tools, account settings, and help. To dictate inside other apps, use the Flow Bar on desktop, the Flow Keyboard on iPhone, or the Flow Bubble on Android.

Warning: Dictation history is stored on the device where you dictated, and deletion is permanent on every platform. Cloud copies of synced desktop data or uploaded iOS history may also exist; do not assume local deletion removes those copies.

Mac and Windows: the Hub

The main desktop window is called the Hub. Start from its sidebar.

Alongside Home, the sidebar offers Meetings, Insights, Dictionary, Snippets, Style, Transforms, Notes, Tasks and Extensions. Availability depends on your plan, organization policy and feature rollout. Meetings requires Notetaker access; organization policy can hide Notes.

If the sidebar is collapsed, hover over an icon to reveal its label.

Home

Search transcript history grouped by date, hover an entry to copy or flag it, and view your word count, shortcut, and statistics.

The greeting shows your configured push-to-talk shortcut only before 2,000 dictated words and while dictation is available. The statistics card opens Insights; the weekly-words card opens Plans and Billing.

Tip: On Home, the Up and Down arrow keys move the highlight through Dictation history entry by entry.

Settings tabs

Settings and Help are at the bottom of the sidebar. Settings opens on General unless a link specifies another page.

Where to go

What you can do

General

Change Shortcuts, Microphone and Languages.

System

Control launch at login, Flow Bar visibility, notifications and, on Mac only, Show app in dock.

Account

Edit your profile, sign out or delete your account.

Plans and Billing

Manage your subscription on this separate page.

Data & Privacy

Manage data storage, Cloud Sync, notes refresh and data export.

Option/Alt + Arrow Up/Down moves through visible settings pages. Team updates and Team leaderboard notification controls appear only for team members.

Account and data safeguards

Account allows name edits, not email edits. Profile photos must be 5 MB or smaller; password-like names are rejected. Sign-out requires confirmation; account deletion requires a confirmation phrase based on your email.

Local data storage offers normal storage, automatic deletion after 24 hours, or no storage. Either deletion option requires confirmation; the no-storage confirmation uses delete all. Your organization can restrict choices to stricter options or lock no storage.

Cloud Sync may be locked by organization policy or a signed HIPAA Business Associate Agreement.

Warning: System → Data → Reset app opens Reset and restart? Confirming deletes local data; your dictionary, statistics and settings re-sync.

The Mac menu bar or Windows tray icon also offers Open Wispr Flow, Help center and Talk to support. On Windows, right-click the icon for its menu.

After completing setup, drag the Flow Bar to the left, right or bottom screen edge to reposition it.

iPhone: tabs and the side menu

The tabs are Home, Dictionary, Snippets, Notes and, when available for your account, Style. Flow remembers your selected tab. Older tab layouts hide while the keyboard is open.

Note: Tabs other than Home stay locked until you complete “Dictate in another app.” The Try Flow first prompt explains this requirement.

Tap the menu icon or drag right across the upper part of the screen—not necessarily from its edge—to open the side menu. Tap the dimmed area or drag left to close it. The menu contains your profile, Settings, Account and help options; tapping your profile opens Account. A usage bar appears for eligible Basic or trialing users; it is hidden for student-free-eligible users and paid non-trial plans.

History and setup on Home

Home groups history by date, newest first. Statistics appear above it except during the post-setup card; missing microphone permission replaces statistics with Go to Settings. For missing keyboard Full Access, Finish setup opens the privacy explainer.

  • Copy or retry: Tap text in a non-failed entry to copy it; tap a failed entry to retry. Retry and Delete are disabled while an entry is retrying.

  • Swipe left: Reveal Report, Retry, Copy when text exists, and Play when playback is available, audio remains on-device, its duration is known and the entry is not retrying.

  • Backup dictation: Transcribe again with Flow sends retained audio to the cloud; it is unavailable after the audio is gone. A failed attempt leaves the existing transcript unchanged.

Swiping does not delete an entry. To delete one:

  1. Long-press the entry.

  2. Choose Delete.

  3. Confirm deletion.

Report opens Report to improve model, where Send submits your note with the transcript, status, audio and logs.

Settings and keyboard

Section

Controls

General

Set language, Disable Flow after, Keyboard feedback and Push Notifications.

Audio

Interaction sounds and Use Built-In Mic — otherwise iOS uses the system's selected input.

Data & Privacy

Privacy, Auto-delete transcripts, Cloud Sync, HIPAA agreement and Refresh notes from cloud.

Disable Flow after controls when Flow turns off. Push Notifications opens iOS Settings when turning notifications off, or when enabling them requires system settings.

Important: Turning Cloud Sync off requires a destructive confirmation. Organization policy or a signed HIPAA agreement can lock privacy controls; enforced Auto-delete transcripts stays on.

Inside another app, tap the globe key for the next keyboard, or hold it to choose the Flow Keyboard. Some Flow Keyboard layouts omit the globe; their keyboard-switch key advances to the next keyboard instead.

The Flow Keyboard's menu opens the notification and statistics panel; close it with X or a downward swipe. See Flow keyboard setup if it is missing.

Android: Home, drawer, and the bubble

The bottom bar switches between Home, Dictionary, Style and Snippets. Back closes the drawer first, then the keyboard, then returns to Home.

Home holds setup or warning cards, statistics and transcript history. Entries offer copy, report, delete and retry; retry requires stored audio. Use Home cards to resolve microphone, Display over other apps, accessibility or battery permissions.

Recovery cards offer Restart Flow, End snooze now or Turn Back On for the matching problem.

Tap the top-bar menu icon to open the left-hand drawer: Report an issue, Share feedback, Settings and Account. Account contains your name, email, sign-out, Manage Plan and a privacy-policy link.

Warning: Signing out on Android deletes every transcript stored on that device. Copy anything you need before confirming Sign out and delete transcripts?

In other apps, focus a text field and use the Flow Bubble: tap for hands-free dictation or hold for push-to-talk. Release to submit. It is hidden in banking apps and sensitive fields.

Drag the bubble to reposition it. During dictation or transcription, only dragging works; taps and holds are ignored. Starting dictation can be blocked while offline or without microphone permission. For setup or a missing bubble, see Android setup.

Still need help?

If you cannot find a control, contact support with your platform, device, screen and what you tried.

  • Desktop: Help → Talk to support opens the in-app contact form.

  • iPhone: Side menu → Talk to Support opens Report an issue and Share feedback.

  • Android: Use Report an issue in the drawer.

On iPhone, Report an issue requires a message and request type—Issue, Billing or Account management—before Send activates; Share feedback requires only a message. Submissions include app and iOS versions, device name/model, time-zone region and recent logs.

Help Center on desktop and iPhone opens the knowledge base in your browser.