Navigating the Wispr Flow App: Desktop, iOS, and Android

Last updated: August 30, 2026

Available on: Mac, Windows, iOS, Android

Not sure where your history, dictionary, or settings live on each device? This maps every screen on Desktop, iOS, and Android so you can find what you need in seconds.

How it works in Flow

Overview

Every platform pairs a main app for managing your content with a dictation control you use inside other apps: the Hub plus the Flow Bar on desktop, a tab bar plus the Flow Keyboard on iPhone, and a tab bar plus the Flow Bubble on Android.

Desktop (Mac and Windows)

Dictate with the Flow Bar (the floating control at the bottom of your screen) and your hotkey. The Hub (the main app window) manages history, personalization, and settings.

The Hub sidebar, top to bottom:

  • Home: total word count, dictation shortcut, transcript history grouped by day (Today, Yesterday, then by date), and a stats card with streak, average WPM, and total words. Search from the top of the page; hover any transcript to copy, flag, or act on it. Transcripts are stored locally per device and do not sync (only Scratchpad notes sync via cloud). Deleting a transcript asks for confirmation and is permanent. Your enterprise organization's retention policy or your own Data & Privacy setting can turn transcript history off.

  • Dictionary: add, edit, delete, and search custom words and replacements; sort by Starred First, Newest, Oldest, or Alphabetical, and star words for higher priority. Words cap at 30 characters on desktop. Entries support a 'Correct a misspelling' mode that turns a word into an auto-correction rule, plus bulk delete. Before you add any words, a dismissible banner offers an Add new word CTA and quick-add suggestions.

  • Snippets: saved text blocks you trigger by voice, with the same editing controls as Dictionary. Sort by Newest, Oldest, or Alphabetical (no starring). Triggers cap at 60 characters, snippet text at 4,000.

  • Style: set tone by location (Personal message, Work messages, Email, Other) and choose a style range (very casual, casual, formal, excited). Each tab lists the apps its category covers — for example, Personal Messages → WhatsApp, Telegram, Discord, Instagram; Email → Gmail, Superhuman, Outlook, Apple Mail.

  • Scratchpad (Beta): voice notes with cloud sync, a Recents tab, search, a + button for new notes, and refresh. Hover any note to edit, pin, or delete it.

  • Bottom of the sidebar: Settings and Help, plus Refer a Friend and Invite your team, depending on your plan.

The Hub help icon opens a menu with Essentials, Get in touch, and Updates sections: Contact Sales, Help Center, Languages, Microphone, Shortcuts, Talk to Support, Try Mobile App, and What's New. The account panel shows remaining weekly words on the free plan (2,000 words/week on desktop, 1,000 on iOS), with Get Flow Pro, Manage account, Manage team, and Download Flow for mobile.

Click the center bubble of the Flow Bar to start dictating, then use Cancel or Stop while recording. Drag the bubble and release it on a drop zone along the bottom, left, or right edge to snap it there; Escape while dragging cancels the move. Your position is saved across app launches, and the bar reorients vertically on a side edge.

Note: The Flow Bar is hidden by default on new installs. Turn it on under Settings → System → Show Flow Bar at all times.

Right-click the Flow Bar to open the Flow Menu: Hide for 1 hour, Settings, Microphone (pick your input device), Transcript history, and Paste last transcript. The Flow Bar language picker appears when two or more languages are selected.

The system tray icon (menu bar on Mac, system tray on Windows) offers Open Wispr Flow, Paste last transcript, Shortcuts, Microphone, Languages, Help center, Talk to support, and Share feedback. Mac also has a full application menu bar (Wispr Flow, File, Edit, Dictation); Windows uses a taskbar jump list instead.

Other desktop surfaces include the Microphone Quiz, the Typing Test and leaderboard, a welcome-back flow after 29+ days of inactivity, the trial '100 Words a Day Challenge', and an automatic email signature ('Spoken with Wispr Flow', English only) for some users.

Open Settings from the sidebar or the Flow Menu. It has two sections:

Settings section

Controls how Flow behaves on your computer:

  • General: Shortcuts, Microphone, and Languages. Defaults — Push to Talk: Fn (Mac) / Ctrl+Win (Windows); Hands-free: Fn+Space / Ctrl+Win+Space; Command Mode: Fn+Ctrl / Ctrl+Win+Alt; Paste last transcript: Cmd+Ctrl+V / Shift+Alt+Z; Esc to dismiss. Shortcuts are customizable (up to 3 keys, must include a modifier except Esc) and support mouse buttons. Mac adds backup shortcuts (Ctrl+Opt, Ctrl+Opt+Space, Cmd+Ctrl+Opt) when Fn is unavailable. Connecting a compatible mouse shows a Mouse Flow banner on the Shortcuts page and the Home hero until you dismiss it or bind a mouse button.

  • System: Launch at login, Show Flow Bar, Show in dock (Mac), sound toggles, Mute music while dictating, notification categories, Scratchpad opening behavior, and Reset & restart.

  • Vibe Coding: Variable Recognition and IDE File Tagging.

  • Experimental (paid plans only): Command Mode, Press Enter Command, and Bulk Import.

Account section

Covers your profile, plan, and privacy controls:

  • Account: edit your name and profile picture (email is read-only), Sign Out, and Delete Account.

  • Plans & Billing: current plan, upgrade options, and billing management.

  • Data & Privacy: Privacy Mode, Context Awareness, and HIPAA BAA controls.

iOS

On iPhone, Wispr Flow uses a bottom tab bar for navigation and the Flow Keyboard for dictating inside other apps. You can also dictate directly in the app's Notes tab.

iOS also supports Live Activity / Dynamic Island status and timer, a Control Center toggle (iOS 18+), four Siri shortcuts ('Dictate a Flow note', 'Quick dictation to clipboard', 'Toggle Flow on/off', 'Open Flow notes'), and Action Button setup on iPhone 15 Pro/Pro Max and all iPhone 16 and 17 models.

The tab bar has five tabs:

  • Home: transcription history grouped by date (Today, Yesterday, then by date), with a statistics carousel at the top. Tap a transcript to copy it, tap a failed one to retry, swipe left for Copy, Play, Flag, and Retry, or long-press for a full menu (Copy, Retry, Report, Delete).

  • Dictionary (custom words and replacements) and Snippets (saved text blocks): each has a search box, a + button to add entries, swipe-left to delete, and a long-press menu (copy, edit, delete). On iOS, Dictionary is a single flat list with no filter tabs; team-shared words and snippets still apply.

  • Style: tone and writing style controls, set with per-category tabs (Personal, Work, Email, Other).

  • Scratchpad (Notes): voice notes grouped by date, with a search bar and a + button. Swipe left to Copy, Share, or Delete. A sync button and sync status icon appear when sync is available for your account, and pulling down triggers a manual sync; both are hidden if your organization restricts data sync (HIPAA, Zero Data Retention, or privacy mode).

Tip: Stats unlock after 500 words dictated, then show Words Spoken, Days Used, and Words Per Minute.

Open the slide-out side menu by swiping in from the left edge on any tab (or tapping the menu icon) to reach your profile, usage bar, Refer a Friend, Help center, Talk to Support, Settings, Account, and "Unlock Flow on your computer", which emails you a download link.

The Flow Keyboard top bar holds a settings gear, Undo/Redo, an Add to Dictionary pill, the main mic button, and a writing-style pill — tap it to choose a style, which applies immediately. Tap the hamburger icon to open the drawer; swipe down to dismiss it. The drawer's ABC button toggles the QWERTY letter layout and stays in sync with Flow Settings: drawer changes appear in Settings the next time you foreground the app, and vice versa.

Note: iOS resets to the Apple keyboard when you open a new app. Tap the globe icon to switch back to Flow.

Open Settings from the side menu. Its sections:

  • General: Set Language, Disable Flow Session (Never, 60 min, 15 min, 5 min default, stop on app close), Auto Open Note, Low Data Mode, Keyboard Feedback, Push Notifications, and Allow Live Activities. Action Button setup appears on supported iPhones.

  • Audio: Interaction Sounds and Use Built-In Mic. iOS has no microphone picker — Flow uses the system default input.

  • Personalization: Smart Formatting toggle.

  • Data & Privacy: Privacy Mode, Cloud Sync, HIPAA, Auto-Delete Transcripts (default OFF — when enabled, clears all history not from the current day at each launch), and Refresh notes from cloud (forces a full re-sync).

Android

On Android, Wispr Flow uses a bottom navigation bar for navigation and the Flow Bubble (a floating overlay) for dictating anywhere.

The navigation bar has four tabs:

  • Home: a scrollable feed with setup or warning cards (microphone, overlay, accessibility, and battery permissions) at the top, a stats pager, and transcript history grouped by day. Each transcript offers Copy, Report, Delete, and Retry.

  • Dictionary, Snippets, and Style: placeholders on Android today ("Not available yet", "Coming soon", and "We're working on this"). Use Desktop or iOS for these features.

Open the side drawer from the left edge to reach your profile card (which shows your plan label), Report an issue, Share feedback, Settings, and Account. The separate Account screen is where you edit your name, view the privacy policy, sign out, and open the 'How to use Wispr Flow Android' documentation link.

The Report an issue / Share feedback drawer has two tabs. Report an issue lets you choose a Request type (Issue, Billing, or Account management), enter free text, and attach one optional image (PNG/JPEG/BMP/WebP, max 10 MB). Share feedback accepts free text plus one optional image with the same constraints. A separate Report transcription screen is reachable from individual transcript cards.

Warning: Signing out on Android also deletes every transcript stored on that device. The confirmation reads 'Sign out and delete transcripts?' / 'Signing out will remove all transcripts stored in this device.' Scratchpad notes synced to the cloud are not affected.

The Flow Bubble is a floating pill that appears over text fields. Tap it to start a hands-free session — Cancel (X) and Done (✓) stay visible throughout. Long-press to hold-to-dictate; after you release, Cancel appears about 3 seconds into processing. Drag it to reposition, or drag it to the bottom of the screen to snooze it for 10 minutes; shake your phone while focused in a text field to bring a snoozed bubble back early.

The bubble is automatically hidden in banking and financial apps, where shake-to-unsnooze is also blocked. Offline, the bubble turns grey and taps are blocked with a "No internet. Try again later." toast; if connectivity drops mid-session, Flow shows 'Taking longer than usual. Your audio is saved in the app.' Android sessions are capped at 5 minutes, with a warning toast one minute before the limit. Dictation start/stop sounds are always on, with no toggle on Android. Flow may require an update before you can continue using the app.

If the accessibility service is revoked or stops responding you'll get 'Wispr Flow needs attention' / 'Flow isn't responding' notifications, and 'Flow Bubble reconnected.' once it recovers.

Settings is organized into:

  • General: Languages, Flow Bubble Size, and Flow Bubble Opacity. Languages opens a searchable multi-select picker of 100+ languages: the view mode lists your selected languages (tap to deselect), Add more opens the full list, and Save confirms. With nothing selected you'll see "No languages selected. Tap Add more to get started." Size offers 0.7x, 0.85x, 1.0x (default), and 1.15x with a live preview and Reset, plus 'Shrink the bubble when not in use' and its sub-options 'Shrink to a dot' and 'Shrink the bubble in search fields' (greyed out until the master toggle is on). Opacity offers 20%, 40%, 60%, 80%, and 100% (default) with a live preview and Reset.

  • Data & Privacy: 'Dictation cloud storage' (enables cross-device features), which may also be limited by a signed HIPAA agreement ('Turned off while a signed HIPAA agreement is in effect'). Turning cloud storage off prompts 'Turn off dictation cloud storage?' and warns that Scratchpad cross-device sync with Desktop and iOS will stop; turning it on applies immediately. Android has no Privacy Mode toggle.

The app version is shown at the bottom of Settings.

Platform comparison at a glance

Feature

Desktop

iOS

Android

Home / History

Yes

Yes

Yes

Dictionary

Yes

Yes

No (placeholder)

Snippets

Yes

Yes

No (placeholder)

Scratchpad

Yes

Yes

No

Style

Yes (sidebar page)

Yes (tab)

No (placeholder)

Dictation control

Flow Bar

Flow Keyboard

Flow Bubble

Language selection

Yes

Yes

Yes (multi-select picker)

In-app subscription

Yes

Yes

No (web only)

FAQs

How do I play back audio for a History entry on iOS?

Swipe left on the History entry and tap Play to open the audio playback screen. Play appears only when a recording exists for that entry and the dictation has finished.

Does turning off Cloud Sync on iOS stop my Notes from syncing?

No. Cloud Sync governs only dictation cloud storage — transcripts, audio, and dictation history. Notes sync pauses only if your organization enforces a data-restriction policy (HIPAA, Zero Data Retention, or privacy mode).

Where is the Flow Bubble on Android?

The Flow Bubble appears once you've granted the overlay, microphone, and accessibility permissions prompted on the Home tab. If you don't see it, open Home and complete any outstanding setup cards.

How do I manage my subscription on Android?

Manage your plan at wisprflow.ai or from the desktop app. Android does not support in-app subscription purchases.

Can I use Command Mode text editing on iOS?

Not yet. On iOS, voice commands that open URLs or run searches work, but voice text-editing commands do nothing — use the desktop app instead. Command Mode requires a paid plan.

What is the red badge on the Settings item in the Hub sidebar?

It flags something new to set up. For example, connecting a compatible mouse (a Logitech MX-series or any mouse with more than three buttons) badges Settings and the Settings → General tab, pointing you to the Shortcuts page to bind a mouse button to Flow. Opening that page clears the badge.

Limitations and notes

  • Notes are available on Desktop (Scratchpad) and iOS and sync through the cloud. Android does not have Notes yet.

  • Android does not support in-app subscription purchases — manage billing at wisprflow.ai.

  • Style writing modes apply in English only.

  • The first-run experience on iOS varies between users; it does not affect features once you're signed in.

  • "Unlock Flow on your computer" appears only until Flow is registered on a Mac or Windows computer for your account.

  • Recordings max out at roughly 6 minutes on desktop, 5 minutes on iOS, and 5 minutes per Android session.

  • Flow supports 104–105 dictation languages, 12 of them 'confident': English, Spanish, Portuguese, French, Russian, German, Italian, Dutch, Japanese, Turkish, Polish, and Catalan.

  • On Windows, the language list has no emoji flags.

  • Mute music while dictating defaults to OFF on Mac and ON on Windows.

  • Premium status can differ between iOS and desktop when a subscription has a payment issue or is paused.

  • Team dictionary and snippets require an explicit team plan on iOS; desktop is more permissive.

  • Desktop dictionary words cap at 30 characters; Android's dictionary field allows up to 60 characters.