Navigating the Wispr Flow App: Desktop, iOS, and Android

Available on: Mac, Windows, iOS, Android

Not sure where your history, dictionary, or settings live on each device? This maps every screen on Desktop, iOS, and Android so you can find what you need in seconds.

How it works in Flow

Overview

Every platform pairs a main app for managing your content with a dictation control you use inside other apps: the Hub plus the Flow Bar on desktop, a tab bar plus the Flow Keyboard on iPhone, and a tab bar plus the Flow Bubble on Android.

Desktop (Mac and Windows)

Dictate with the Flow Bar (the floating control at the bottom of your screen) and your hotkey. The main app window — the Hub — manages history, personalization, and settings.

The Hub sidebar, top to bottom:

Home: total word count, dictation shortcut, transcript history grouped by day (Today, Yesterday, then by date), and a stats card with streak, average WPM, and total words. Search from the top of the page; hover any transcript to copy, flag, or act on it. Transcripts are stored locally per device and do not sync (only Scratchpad notes sync via cloud). Deleting a transcript asks for confirmation and is permanent. Your enterprise organization's retention policy or your own Data & Privacy setting can turn transcript history off.
Dictionary: add, edit, delete, and search custom words and replacements; sort by Starred First, Newest, Oldest, or Alphabetical, and star words for higher priority. Words cap at 30 characters. Entries support a "Correct a misspelling" mode that turns a word into an auto-correction rule, plus bulk delete.
Snippets: saved text blocks you trigger by voice, with the same editing controls as Dictionary. Sort by Newest, Oldest, or Alphabetical (no starring). Triggers cap at 60 characters, snippet text at 4,000.
Style: set tone by location (Personal message, Work messages, Email, Other) and choose a style range (very casual, casual, formal, excited). Each tab lists the apps its category covers — for example, Personal Messages → WhatsApp, Telegram, Discord, Instagram; Email → Gmail, Superhuman, Outlook, Apple Mail. An Auto cleanup tab offers levels None, Light, and Medium for all Mac and Windows users.
Scratchpad (Beta): voice notes with cloud sync, a Recents tab, search, and a + button for new notes. Hover any note to edit, pin, or delete it.
Bottom of the sidebar: Settings, Help, plus Refer a Friend and Invite your team, depending on your plan.

The Hub help icon opens a menu with Essentials, Get in touch, and Updates sections: Contact Sales, Help Center, Languages, Microphone, Shortcuts, Talk to Support, Try Mobile App, and What's New. The account panel shows remaining weekly words on the free plan (2,000 words/week on desktop, 1,000 on iOS), with Get Flow Pro, Manage account, Manage team, and Download Flow for mobile.

Click the center bubble of the Flow Bar to start dictating, then use Cancel or Stop while recording. Drag the bubble onto a drop zone along the bottom, left, or right edge to snap it there; Escape while dragging cancels the move. The bar reorients vertically on a side edge. Control its visibility in Settings → System → Show Flow Bar. The language picker appears when two or more languages are selected.

Right-click the Flow Bar to open the Flow Menu: Settings, Microphone (pick your input device), Transcript history, and Paste last transcript. During a Notetaker meeting recording on macOS, the Microphone submenu shows a single "change mic" item that deep-links to macOS sound settings instead of the device list. Collapsing the "show virtual mics" section while a virtual mic is selected reverts the mic to Auto-detect. Mute typing reminder and Configure dictation reminder appear only when contextual nudges are enabled in your preferences.

The menu bar icon offers Open Wispr Flow, Paste last transcript, Shortcuts, Microphone, Languages, Help center, Talk to support, and Share feedback; the Paste last transcript item previews the last transcript with its shortcut and is greyed out when no transcript exists. Mac also has a full application menu bar (Wispr Flow, File, Edit, Dictation), where Copy last transcript is greyed out when no transcript exists. The Mac Dictation menu shows your total words dictated (click to open Insights), and a My Voice menu shows dictionary word and snippet counts with Add dictionary word / Create snippet shortcuts. Starting dictation from the File menu runs in toggle mode — click again or press Stop to end it. On macOS, the menu bar icon is auto-placed near the right edge on first install but never overrides a position you've ⌘-dragged.

Other desktop surfaces: the Microphone Quiz, the Typing Test and leaderboard, a welcome-back flow after 29+ days of inactivity, the trial "100 Words a Day Challenge", and an automatic email signature ("Spoken with Wispr Flow", English only) for some users.

Open Settings from the sidebar or the Flow Menu. It has two sections:

Settings section

Controls how Flow behaves on your computer:

General: Shortcuts, Microphone, and Languages. Defaults — Push to Talk: Fn; Hands-free: Fn+Space; Command Mode: Fn+Ctrl; Paste last transcript: Cmd+Ctrl+V; Esc to dismiss. Shortcuts are customizable (up to 3 keys, must include a modifier except Esc) and support mouse buttons. Mac adds backup shortcuts (Ctrl+Opt, Ctrl+Opt+Space, Cmd+Ctrl+Opt) when Fn is unavailable. Connecting a compatible mouse shows a Mouse Flow banner on the Shortcuts page and the Home hero until you dismiss it or bind a mouse button.
System: Launch at login, Show Flow Bar, Show in dock, notification categories, and Reset & restart. Under Extras, a link redirects you to the Style → Auto cleanup tab for formatting.
Vibe Coding: Variable Recognition and IDE File Tagging.
Experimental (paid plans only): Command Mode, Press Enter Command, and Bulk Import.

Account section

Covers your profile, plan, and privacy controls:

Account: edit your name and profile picture (email is read-only), Sign Out, and Delete Account.
Plans & Billing: current plan, upgrade options, and billing management.
Data & Privacy: Privacy Mode, Context Awareness, and HIPAA BAA controls.

iOS

On iPhone, Wispr Flow uses a bottom tab bar for navigation and the Flow Keyboard for dictating inside other apps; you can also dictate directly in the app's Notes tab. iOS supports Live Activity / Dynamic Island status and timer, a Control Center toggle (iOS 18+), four Siri shortcuts ("Dictate a Flow note", "Quick dictation to clipboard", "Toggle Flow on/off", "Open Flow notes"), and Action Button setup on iPhone 15 Pro/Pro Max and all iPhone 16 and 17 models.

The tab bar has five tabs:

Home: transcription history grouped by date (Today, Yesterday, then by date), with a statistics carousel at the top. Tap a transcript to copy it, tap a failed one to retry, swipe left for Copy, Play, Flag, and Retry, or long-press for a full menu (Copy, Retry, Report, Delete).
Dictionary (custom words and replacements) and Snippets (saved text blocks): each has a search box, a + button to add entries, swipe-left to delete, and a long-press menu (copy, edit, delete). Dictionary is a single flat list with no filter tabs; team-shared words and snippets still apply.
Style: tone and writing style controls, set with per-category tabs (Personal, Work, Email, Other).
Scratchpad (Notes): voice notes grouped by date, with a search bar and a + button. Swipe left to Copy, Share, or Delete.

Tip: Stats unlock after 500 words dictated, then show Words Spoken, Days Used, and Words Per Minute.

Swipe in from the left edge on any tab (or tap the menu icon) to open the side menu: profile, usage bar, Refer a Friend, Help center, Talk to Support, Settings, Account, and "Unlock Flow on your computer", which emails you a download link.

The Flow Keyboard top bar holds a settings gear, Undo/Redo, an Add to Dictionary pill, the main mic button, and a writing-style pill — tap it to choose a style, which applies immediately. Tap the hamburger icon to open the drawer; swipe down to dismiss it.

Note: iOS resets to the Apple keyboard when you open a new app. Tap the globe icon to switch back to Flow.

Open Settings from the side menu. Its sections:

General: Set Language, Disable Flow Session (Never, 60 min, 15 min, 5 min default, stop on app close), Auto Open Note, Low Data Mode, Keyboard Feedback, Push Notifications, and Allow Live Activities. Action Button setup appears on supported iPhones.
Audio: Interaction Sounds and Use Built-In Mic. iOS has no microphone picker — Flow uses the system default input.
Data & Privacy: Privacy Mode, HIPAA, and Auto-Delete Transcripts (default OFF — when enabled, clears all history not from the current day at each launch). Your organization can lock Privacy Mode off or force Auto-Delete Transcripts on; locked toggles are greyed out with an explanation. Turning on Privacy Mode also redacts stored edit text from local history.

Android

On Android, Wispr Flow uses a bottom navigation bar for navigation and the Flow Bubble (a floating overlay) for dictating anywhere.

The navigation bar has four tabs:

Home: a scrollable feed with setup or warning cards (microphone, overlay, accessibility, and battery permissions) at the top, a stats pager, and transcript history grouped by day. Each transcript offers Copy, Report, Delete, and Retry.
Dictionary, Snippets, and Style: placeholders on Android today ("Not available yet", "Coming soon", and "We're working on this"). Use Desktop or iOS for these features.

Open the side drawer from the left edge for your profile card, a usage bar showing your word count for the week, Report an issue, Share feedback, Settings, and Account.

The Account screen shows your subscription plan (Basic, Pro Plan, Pro Trial, or Enterprise) beneath your email address, a stats row (weeks streak, words dictated, WPM), your editable name, a Plan link, the privacy policy, a sign-out option, and a link to the "How to use Wispr Flow Android" documentation.

The Plan page shows your current plan, renewal date, and plan management options. Subscriptions bought through Google Play show a "Manage your Google Play subscription" link; those bought through the App Store on iPhone or iPad show the App Store equivalent. A notice appears if your subscription is cancelled but still active until the end of the billing period. The Enterprise upgrade card includes a Contact sales link that opens wisprflow.ai/talk-to-sales.

The Report an issue / Share feedback drawer has two tabs. Report an issue takes a Request type (Issue, Billing, or Account management), free text, and one optional image (PNG/JPEG/BMP/WebP, max 10 MB). Share feedback accepts free text plus one optional image with the same constraints. A separate Report transcription screen is reachable from individual transcript cards.

Warning: Signing out on Android also deletes every transcript stored on that device. The confirmation reads "Sign out and delete transcripts?" / "Signing out will remove all transcripts stored in this device." Scratchpad notes synced to the cloud are not affected.

The Flow Bubble is a floating pill that appears over text fields. Tap it to start a hands-free session — Cancel (X) and Done (✓) stay visible throughout. Long-press to hold-to-dictate; after you release, Cancel appears a few seconds into processing. Drag it to reposition, or drag it to the bottom of the screen to snooze it for 10 minutes; shake your phone while focused in a text field to bring a snoozed bubble back early.

The bubble is automatically hidden in banking and financial apps, where shake-to-unsnooze is also blocked. Offline, the bubble turns grey and taps are blocked with a "No internet. Try again later." toast; if connectivity drops mid-session, Flow shows "Taking longer than usual. Your audio is saved in the app." Android sessions are capped at 5 minutes, with a warning toast one minute before the limit. Dictation start/stop sounds are always on, with no toggle on Android. Flow may require an update before you can continue using the app.

If the accessibility service is revoked or stops responding you'll get "Wispr Flow needs attention" / "Flow isn't responding" notifications, and "Flow Bubble reconnected." once it recovers.

Settings is organized into:

General: Languages, Flow Bubble Size, and Flow Bubble Opacity. Languages opens a searchable multi-select picker of 100+ languages: the view mode lists your selected languages (tap to deselect), Add more opens the full list, and Save confirms. With nothing selected you'll see "No languages selected. Tap Add more to get started." Size offers 0.7x, 0.85x, 1.0x (default), and 1.15x with Reset, plus "Shrink the bubble when not in use" and its sub-options "Shrink to a dot" and "Shrink the bubble in search fields" (greyed out until the master toggle is on). Opacity offers 20%, 40%, 60%, 80%, and 100% (default) with Reset.
Data & Privacy: "Dictation cloud storage" (enables cross-device features), which may also be limited by a signed HIPAA agreement ("Turned off while a signed HIPAA agreement is in effect"). Turning cloud storage off prompts "Turn off dictation cloud storage?" and warns that Scratchpad cross-device sync with Desktop and iOS will stop; turning it on applies immediately. Android has no Privacy Mode toggle.

The app version is shown at the bottom of Settings.

Platform comparison at a glance

Feature	Desktop	iOS	Android
Home / History	Yes	Yes	Yes
Dictionary	Yes	Yes	No (placeholder)
Snippets	Yes	Yes	No (placeholder)
Scratchpad	Yes	Yes	No
Style	Yes (sidebar page)	Yes (tab)	No (placeholder)
Dictation control	Flow Bar	Flow Keyboard	Flow Bubble
Language selection	Yes	Yes	Yes (multi-select picker)
In-app subscription	Yes	Yes	Yes (Google Play)

FAQs

How do I play back audio for a History entry on iOS?

Swipe left on the History entry and tap Play. Play appears only when a recording exists for that entry and the dictation has finished.

Where is the Flow Bubble on Android?

It appears once you've granted the overlay, microphone, and accessibility permissions prompted on the Home tab. If you don't see it, open Home and complete any outstanding setup cards.

Can I use Command Mode text editing on iOS?

Not yet. On iOS, voice commands that open URLs or run searches work, but voice text-editing commands do nothing — use the desktop app instead. Command Mode requires a paid plan.

What is the red badge on the Settings item in the Hub sidebar?

It flags something new to set up. Connecting a compatible mouse (a Logitech MX-series or any mouse with more than three buttons) badges Settings and the Settings → General tab, pointing you to the Shortcuts page to bind a mouse button to Flow. Opening that page clears the badge.

How do I manage my subscription on Android?

Open the side drawer, tap Account, then tap Plan. See Android above for what the Plan page offers.

Limitations and notes

Notes are available on Desktop (Scratchpad) and iOS and sync through the cloud. Android does not have Notes yet.
Style writing modes apply in English only.
The first-run experience on iOS varies between users; it does not affect features once you're signed in.
"Unlock Flow on your computer" appears only until Flow is registered on a Mac or Windows computer for your account.
Recordings max out at roughly 6 minutes on desktop, 5 minutes on iOS, and 5 minutes per Android session.
Flow supports 104–105 dictation languages, 12 of them "confident": English, Spanish, Portuguese, French, Russian, German, Italian, Dutch, Japanese, Turkish, Polish, and Catalan.
Premium status can differ between iOS and desktop when a subscription has a payment issue or is paused.
Team dictionary and snippets require an explicit team plan on iOS; desktop is more permissive.
Desktop dictionary words cap at 30 characters; Android's dictionary field allows up to 60 characters.
Android subscriptions can be purchased as Pro Monthly or Pro Annual through Google Play. Student plans purchased on other platforms are honored on Android but cannot be bought through Google Play.
In-app subscription purchase on Android is rolling out in stages — if you don't yet see Plan upgrade options, check back after updating the app.