Sync Flow across your devices

Last updated: May 22, 2026

Available on: Mac, Windows, iOS, Android

If your subscription shows on your Mac but not your iPhone, your dictionary entries aren't appearing on a second computer, or your snippets seem out of date — this guide covers what syncs between devices and how to get everything in place. Most issues resolve in under a minute.

Quick checks

  • Same account on both devices? Confirm the email matches on each device's Account screen.

  • Same login method? Signing in with Google creates a different account than signing in with Apple, even if the email is the same. Use the same method you used originally (Google, Apple, Microsoft, SSO, or email).

  • Both devices online? Sync and subscription checks are skipped when offline. If both devices are online and signed in with the same account and method, the issue is sync-specific — continue below. If not, fix the connection or login mismatch first.

What syncs between devices

Data

Syncs automatically?

Subscription / Pro status

✅

Dictionary entries

✅

Snippets

✅ (on Android, syncs when you open the Snippets screen)

Flow Notes (text)

✅ (on iOS, syncs when a dictation session ends, when you open the Notes tab, or when you pull to refresh)

Flow Notes (images)

✅ (uploaded to secure cloud storage and downloaded on your other signed-in devices)

Selected languages

✅

Personalization styles

✅ (on Android, style changes only sync after you tap Save)

Daily / weekly streaks

⚠ Refresh from the server about every hour.

Word count stats

⚠ Total words and WPM sync; daily and weekly counts may differ by device.

App settings / preferences

⚠ Privacy Mode, languages, and styles sync. Hotkeys, mic selection, and sounds are per-device.

Transcription history

❌ (stored locally on each device)

How to set up a second device

  1. Download Wispr Flow from wisprflow.ai/downloads (Mac/Windows) or your device's app store (iOS/Android).

  2. Open the app and tap or click Sign In.

  3. Sign in using the same login method you used on your first device (Google, Apple, Microsoft, SSO, or email).

  4. Confirm your subscription appears on the Account screen:

    1. iOS: open Account from the app menu or profile.

    2. Android: open Account from the navigation drawer.

    3. Mac/Windows: check the billing section in the Hub or look for the Pro badge.

Once you're signed in, your subscription, dictionary, and snippets appear automatically.

Warning: Using a different email or sign-in method creates a separate account. Double-check the method before signing in to avoid creating duplicates.

Note: On Mac or Windows, clicking Sign In opens your web browser to choose your sign-in method. On iOS and Android, sign-in options appear directly in the app.

How to fix sync problems

Subscription doesn't appear on a second device

Try these steps in order. Most subscription sync issues resolve at step 1 or 2.

  1. Refresh manually on Mac or Windows. Go to Settings → Plans and Billing and click the refresh icon at the top of the page. You'll see a confirmation when sync succeeds. If you just paid, click Finished paying? Click to refresh in the billing modal.

  2. Log out and back in. Go to Settings → Account → Log Out, then sign in again. This triggers an immediate subscription check.

  3. Restart the app. On Mac, press Cmd + Q. On Windows, right-click Flow in the system tray and select Quit. On iOS, swipe up to close completely. Reopen and check the Account screen — your plan should now show Pro.

Note: Desktop subscription status refreshes automatically every hour as long as you're online.

Dictionary entries aren't syncing

  1. Add a test word on one device, then check the other. Sync happens automatically when you add a word and when the app opens. On Android, dictionary entries sync when you open the Dictionary screen.

  2. Log out and back in on both devices if the entry doesn't appear within a minute. After signing back in, the test word should appear in the dictionary list on the second device.

Snippets on Android aren't up to date

On Android, snippets sync automatically on login, after every snippet add/edit/delete, and when you open the Snippets screen.

  1. Open the Snippets screen from the bottom navigation to pull the latest snippets.

  2. Verify your latest snippet from another device is now visible. Once loaded, snippets are cached for offline use.

Style changes on Android aren't showing on other devices

On Android, style changes are saved as a draft and don't sync until you tap Save.

  1. Open the Styles screen.

  2. Select your style. A panel appears from the bottom of the screen.

  3. Tap Save to confirm. Tapping Cancel discards the draft.

Once saved, your style syncs to other devices automatically.

Notes don't appear on another device

On iOS, notes are auto-saved locally while you type and sync to the cloud when you leave the editor, send the app to the background, end a dictation session, open the Notes tab, pull to refresh, or tap the sync icon in the Notes nav bar.

  1. Confirm you're signed into the same account on both devices.

  2. Finish your dictation session on iOS — notes sync once the session completes. You can also open the Notes tab, pull down on the Notes list to refresh manually, or tap the sync icon in the Notes screen's top navigation bar to force a sync.

  3. Restart the app if notes still don't appear. Open the Notes list on the second device — your most recent note should appear at the top.

Word count stats are different on each device

Total words and WPM sync across devices. Daily and weekly word counts may differ by design.

  1. Wait up to an hour. Stats refresh from the server about every hour.

  2. Restart the app to trigger an immediate refresh. After restart, total words and WPM should match across devices.

Common issues

Bugs fixed in recent updates

The following sync bugs were fixed in recent versions. To resolve any of them, update Wispr Flow to the latest version:

  • Notes on iOS didn't sync when a dictation session finished. Notes now sync automatically when a session completes.

  • Images in notes didn't sync to other devices. Images added to a note now sync across all your signed-in devices automatically.

  • Editing a snippet or dictionary word on Android created duplicate entries. This happened when you changed the word or trigger itself (for example, renaming "meet up" to "meet"), including case-only changes.

  • Notes on iOS didn't sync when opening the Notes tab. Notes now sync in the background when you open the Notes tab, and you can refresh manually with pull-to-refresh.

  • Note titles didn't sync correctly on iOS. Notes now sync with full titles that appear in the notes list and navigation bar.

  • Quick Dictation to Notes didn't work with the Flow Keyboard. Dictation from this shortcut now routes correctly through the keyboard when the Flow Keyboard is in use.

  • Notes sync and the AI button didn't appear with an active subscription. Caused by a bug affecting certain accounts that had notes sync enabled.

  • Snippets showed up in the dictionary (or dictionary words appeared in snippets) on Android. Caused by a sync bug, fixed in version 1.5.2.

  • Dictionary and Snippets tabs appeared empty on iOS. Caused by a display bug after signing in or returning from the background. Your data was still saved.

FAQs

Why doesn't my transcription history sync?

Transcripts are stored locally on each device and aren't shared between devices. On Mac, Windows, and iOS, transcript text and audio are uploaded to Wispr's servers for service improvement unless Privacy Mode is on. On Android, only metadata is uploaded — text and audio are never sent off-device. In all cases, transcript text is not downloaded to other devices.

Warning: On Android, signing out permanently deletes all transcripts stored on your device.

I have two accounts — can I merge them?

Accounts cannot be merged. Choose one account to keep and manually re-add dictionary entries from the other. Contact support if you have active subscriptions on both accounts.

My trial ended on my phone but not my computer. Why?

This means you have two separate accounts. Check the email shown on the Account screen on both devices to confirm they match.

Flow says I'm on Basic but I paid for Pro. What do I do?

If you subscribed through the App Store, check Settings → Apple ID → Subscriptions on iOS to confirm the purchase completed. On Mac or Windows, manually refresh from Settings → Plans and Billing. If the issue persists, log out and back in.

Can I subscribe from the Android app?

No. Subscribe via wisprflow.ai or through the iOS app, then sign in on Android to access your subscription.

Limitations and notes

  • Your Flow subscription works on multiple Macs, Windows PCs, iOS, and Android devices simultaneously, as long as you're signed into the same account.

  • Desktop subscriptions are managed through Wispr Flow's billing. App Store subscriptions on iOS are managed through Apple. Both recognize your account, but the billing source differs.

  • On Android, subscriptions cannot be purchased within the app.

  • The refresh subscription icon on Plans & Billing is rate-limited — clicking it too quickly after a successful sync shows a cooldown message. The Finished paying? Click to refresh button only appears in the billing modal after you've opened the Stripe checkout page.

  • On Android, snippet sync requires version 1.5.0 or later.

  • On iOS, notes support a focused subset of Markdown. Toggle between read mode (book icon) and edit mode (pencil icon) in the editor toolbar. Formatted display may differ slightly from the desktop renderer.

  • iOS notes auto-save 2 seconds after you stop typing. The note title is automatically derived from the first 3 words of content. To set a custom title, tap the title area in the editor toolbar.

  • Image attachments in notes support WebP, PNG, JPEG, and GIF up to 5MB and 4096×4096px, with up to 100 images per note.

  • Privacy Mode is available on Android in Settings → Data & Privacy. When enabled, only metadata is uploaded to Wispr's servers.

  • Signing the HIPAA Business Associate Agreement (BAA) permanently locks Privacy Mode on.

  • On Mac, Windows, and iOS, enterprise admins with Zero Data Retention enabled can force Privacy Mode on for their team. If the enterprise data fetch fails, Privacy Mode is forced on as a safe default until it recovers.

  • On desktop, a "Local data storage" dropdown lets you auto-delete local data every 24 hours or choose not to store it locally. On iOS, you can enable auto-delete of older transcripts in Settings → Data & Privacy.

Still need help?

Reach out to our support team if:

  • Your subscription still doesn't appear after signing out and back in on both devices.

  • You have active subscriptions on two separate accounts and need help consolidating.

  • Dictionary, snippets, or notes remain missing after restarting the app.

Include your platform (Mac, Windows, iOS, Android), app version, and the email address on each affected device. Most sync issues are resolved in one reply.