Sync Flow across your devices
Last updated: June 30, 2026
Available on: Mac, Windows, iOS, Android
If your subscription shows on your Mac but not your iPhone, your dictionary entries aren't appearing on a second computer, or your snippets seem out of date — this guide covers what syncs between devices and how to get everything in place. Most issues resolve in under a minute.
Quick checks
Same account on both devices? Confirm the email matches on each device's Account screen.
Same login method? Each email is tied to one sign-in method. If you try a different method, Flow will tell you which method your email is registered with — use that one. You cannot create two accounts with the same email using different providers.
Both devices online? Sync and subscription checks are skipped when offline. If both devices are online and signed in with the same account and method, the issue is sync-specific — continue below. If not, fix the connection or login mismatch first.
What syncs between devices
Data | Syncs automatically? |
Subscription / Pro status | ✅ |
Dictionary entries | ✅ |
Snippets | ✅ (on Android, syncs when you open the Snippets screen) |
Selected languages | ✅ |
Personalization styles | ✅ (on Android, style changes only sync after you tap Save) |
Daily / weekly streaks | ⚠ Refresh from the server periodically. |
Word count stats | ⚠ Total words, WPM, and weekly counts sync. Daily counts are tracked locally on each device and may differ. |
App settings / preferences | ⚠ Languages and styles sync. Hotkeys, mic selection, and sounds are per-device. |
Transcription history | ❌ (stored locally on each device) |
How to set up a second device
Download Wispr Flow from wisprflow.ai/downloads (Mac/Windows) or your device's app store (iOS/Android).
Open the app and tap or click Sign In.
Sign in using the same login method you used on your first device (Google, Apple, Microsoft, SSO, or email).
Mac and Windows: the app shows a single Sign In button that opens your browser — provider buttons appear on the web login page.
iOS: only Google and Apple appear by default. Tap More Options to reveal Microsoft, SSO, and Email.
Android: all five providers appear on the auth screen. Tapping a provider opens your device's external browser to complete sign-in.
Confirm your subscription appears on the Account screen:
iOS: open Account from the app menu or profile. The Account screen also shows your total words dictated and WPM, and includes a Manage plan button you can use to verify your plan.
Android: open Account from the navigation drawer.
Mac/Windows: check the billing section in the Hub and confirm the plan name on the card matches what you paid for (e.g., Flow Pro, Team, or Enterprise). A Current plan label appears on the active plan.
Verify sync is working. Once signed in, your subscription, dictionary, and snippets appear automatically on the new device.
Note: On Mac, Windows, and Android, sign-in completes in your web browser. On iOS, sign-in stays in-app via a system authentication sheet.
Warning: Using a different email or sign-in method creates a separate account. Double-check the method before signing in to avoid creating duplicates.
How to fix sync problems
Subscription doesn't appear on a second device
Try these steps in order. Most subscription sync issues resolve at step 1 or 2.
Refresh manually on Mac or Windows. Go to Settings → Plans and Billing and click the refresh icon at the top of the page. Wait a few seconds between clicks — the button has a short cooldown. You'll see a confirmation when sync succeeds, or a specific error message if something needs your attention (for example, "Sign in to sync your subscription" or "Could not load subscription from the server"). If you just paid, click Finished paying? Click to refresh in the billing modal.
Log out and back in. Go to Settings → Account → Log Out, then sign in again. This triggers an immediate subscription check. Your plan should now show on the Account screen.
Restart the app. On Mac, press Cmd + Q. On Windows, right-click Flow in the system tray and select Quit. On iOS, swipe up to close completely. Reopen and check the Account screen — your plan should now show Pro.
Note: On Mac and Windows, subscription status updates arrive automatically when your plan changes — you generally don't need to refresh manually. If the desktop briefly shows stale information after a plan change, it will correct itself shortly.
Dictionary entries aren't syncing
Add a test word on one device, then check the other. Sync happens automatically when you add a word and when the app opens. On Android, opening the Dictionary screen also refreshes your entries.
Log out and back in on both devices if the entry doesn't appear within a minute. After signing back in, the test word should appear in the dictionary list on the second device.
Note: On Android, signing in as a different account wipes local dictionary entries before re-syncing, and signing out clears all local entries.
Snippets on Android aren't up to date
On Android, snippets sync automatically on login and when you open the Snippets screen. Each change you make is sent to the server immediately.
Open the Snippets screen from the bottom navigation to pull the latest snippets.
Verify your latest snippet from another device is now visible. Once loaded, snippets are cached for offline use.
Style changes on Android aren't showing on other devices
On Android, style changes are saved as a draft and don't sync until you tap Save.
Open the Styles screen.
Select your style. A panel appears from the bottom of the screen.
Tap Save to confirm. Tapping Cancel discards the draft.
Once saved, your style syncs to other devices automatically.
Word count stats are different on each device
Total words, WPM, and weekly counts sync across devices. Daily counts are tracked locally on each device and may differ.
Wait a short while. Stats refresh from the server periodically.
Restart the app to trigger an immediate refresh. After restart, total words, WPM, and weekly counts should match across devices.
Enterprise seat or role change isn't reflected on desktop
On Mac and Windows, changes to your enterprise membership — such as a seat assignment, role update, or billing change made by your admin — propagate to your desktop automatically. If you've been removed from an enterprise, the desktop clears your enterprise data automatically. Self-correction is typically within a few minutes.
Wait a few minutes. The desktop will refresh enterprise state automatically.
Restart the app if you need the update immediately. On Mac, press Cmd + Q. On Windows, right-click Flow in the system tray and select Quit, then reopen. Your updated enterprise status should now appear.
Common issues
Flow gets stuck in a broken state after a local data error (Mac / Windows)
On Mac and Windows, if Wispr Flow's local data became corrupted — particularly on installs where the local data folder was being synced by iCloud or OneDrive — the app could get stuck in a permanent error state and fail to recover, even after restarting. This has been fixed. Flow now automatically detects corrupted local data at startup, cleans it up, and restarts itself to recover — no manual steps needed.
If the app still doesn't start correctly, update to the latest version and restart again.
Tip: To reduce the chance of this recurring, we recommend not placing Wispr Flow's local data folder inside an iCloud, OneDrive, or similar cloud-synced location. Those services can make local app files read-only, which interferes with how Flow saves data.
Bugs fixed in recent updates
The following sync bugs were fixed in recent versions. To resolve any of them, update Wispr Flow to the latest version:
Meetings and notes didn't sync reliably on Mac or Windows startup. When you were already signed in, meetings and notes could sometimes fail to sync when the app launched. They now sync correctly every time the app starts.
Editing a snippet or dictionary word on Android created duplicate entries. This happened when you changed the word or trigger itself (for example, renaming "meet up" to "meet"), including case-only changes.
Notes on iOS didn't sync when opening the Notes tab. Notes now sync in the background when you open the Notes tab, and you can refresh manually with pull-to-refresh.
Note titles didn't sync correctly on iOS. Notes now sync with full titles that appear in the notes list and navigation bar.
Quick Dictation to Notes didn't work with the Flow Keyboard. Dictation from this shortcut now routes correctly through the keyboard when the Flow Keyboard is in use.
Snippets showed up in the dictionary (or dictionary words appeared in snippets) on Android. Caused by a sync bug, now fixed.
Dictionary and Snippets tabs appeared empty on iOS. Caused by a display bug after signing in or returning from the background. Your data was still saved.
FAQs
Why doesn't my transcription history sync?
Transcripts are stored locally on each device and aren't shared between devices. On Mac, Windows, and iOS, transcript text and audio are uploaded to Wispr's servers for service improvement unless Privacy Mode is on. On Android, only metadata is uploaded — text and audio are never sent off-device. In all cases, transcript text is not downloaded to other devices.
Warning: On Android, signing out permanently deletes all transcripts stored on your device. The in-app sign-out dialog explicitly warns that all local transcripts will be removed.
I have two accounts — can I merge them?
Accounts cannot be merged. Choose one account to keep and manually re-add dictionary entries from the other. Contact support if you have active subscriptions on both accounts.
My trial ended on my phone but not my computer. Why?
This means you have two separate accounts. Check the email shown on the Account screen on both devices to confirm they match.
Flow says I'm on Basic but I paid for Pro. What do I do?
If you subscribed through the App Store, check Settings → Apple ID → Subscriptions on iOS to confirm the purchase completed. On Mac or Windows, manually refresh from Settings → Plans and Billing. If the issue persists, log out and back in.
If you originally subscribed on iOS via the App Store, the desktop app will display "You can manage subscription via Apple" instead of a desktop billing link. This is expected — your subscription is still recognized; billing is just managed in App Store settings.
Can I subscribe from the Android app?
No. Subscribe via wisprflow.ai or through the iOS app, then sign in on Android to access your subscription.
Limitations and notes
Your Flow subscription works on multiple Macs, Windows PCs, iOS, and Android devices simultaneously, as long as you're signed into the same account.
Desktop subscriptions are managed through Wispr Flow's billing. App Store subscriptions on iOS are managed through Apple. Both recognize your account, but the billing source differs.
On Android, subscriptions cannot be purchased within the app.
The refresh subscription icon on Plans & Billing is rate-limited — clicking it too quickly after a successful sync shows a cooldown message. The Finished paying? Click to refresh button only appears in the billing modal after you've opened the checkout page.
On Android, snippet sync requires a recent version of the app — update if you don't see your snippets.
Image attachments in notes support PNG, JPEG, and WebP (GIF is not supported by the desktop client), with a per-image size limit and a per-note image count limit.
On Mac and Windows, subscription and enterprise state updates arrive automatically when you're online. If your desktop briefly shows slightly stale information immediately after a change, it will self-correct shortly.
Sync pauses while you're actively dictating and resumes when dictation ends. A change made elsewhere may briefly not appear if your device is in the middle of dictating.
Still need help?
Reach out to our support team if:
Your subscription still doesn't appear after signing out and back in on both devices.
You have active subscriptions on two separate accounts and need help consolidating.
Dictionary, snippets, or notes remain missing after restarting the app.
Wispr Flow still won't start correctly after updating and restarting.
Include your platform (Mac, Windows, iOS, Android), app version, and the email address on each affected device. Most sync issues are resolved in one reply.