Use Flow with Microsoft Outlook

Mac

Flow works with Outlook for Mac out of the box — no special configuration needed.

1. Open Outlook and click New Email (or reply to an existing email).

2. Click inside the email body and confirm you see a blinking cursor.

3. Press and hold your Flow hotkey (default: Fn).

4. Speak your message once the Flow Bar shows active recording.

5. Release Fn. Your text pastes into the email body within a second — if it appears, you're done.

Windows

Flow works with Outlook for Windows (classic and new). The same steps apply to both versions.

1. Open Outlook and click New Email.

2. Click inside the email body and confirm you see a blinking cursor.

3. Press and hold your Flow hotkey (default: Ctrl + Win).

4. Speak your message once the Flow Bar activates.

5. Release the hotkey. Your text pastes into the email body within a second — if it appears, you're done.

iOS

On iOS, Flow uses the Flow Keyboard to dictate into Outlook.

1. Open the Outlook app and tap to compose a new email or reply.

2. Tap inside the email body to bring up the keyboard.

3. Tap the globe icon (🌐) to cycle to the Wispr Flow keyboard (you may need to tap more than once if you have multiple keyboards installed).

4. Tap the microphone and dictate. Your text appears in the email as you speak.

Android

On Android, Flow uses the Flow Bubble overlay to dictate into Outlook.

1. Open Outlook and tap to compose or reply.

2. Tap inside the email body and confirm the keyboard appears.

3. Tap the Flow Bubble to start dictating, then tap the checkmark when you finish. Or long-press and hold the bubble to dictate, then release to stop.

If text appears in the email within a second, you're done.

Outlook on the web

Flow works with Outlook on the web when accessed through a desktop browser.

1. Open Outlook in your browser and compose or reply to an email.

2. Click inside the email body and confirm you see a blinking cursor.

3. Press and hold your Flow hotkey, then dictate.

4. Release the hotkey. Your text pastes into the email body — if it appears, you're done.

Text shows in Flow but doesn't paste into Outlook

This is usually a focus issue — if the cursor isn't in an editable field when paste runs, the text won't land in Outlook.

1. Click directly in the email body (not just the Outlook window) and confirm the cursor is blinking.

2. Paste the last transcript manually with Ctrl + Cmd + V (Mac) or Alt + Shift + Z (Windows).

3. On Windows: If you suspect a modifier conflict, try changing your Flow hotkey, or run Flow as Administrator.

If the manual shortcut pastes successfully, the issue is focus-related — click into the email body and wait a moment before dictating next time.

Paste fails or transcript doesn't reach Outlook

If Flow can't paste into the active window, a notification appears showing your transcript, and the transcript is also copied to your clipboard so you can recover it.

1. Click inside the Outlook email body to place your cursor there.

2. Paste using the Flow Paste Last Text shortcut — Cmd + Ctrl + V (Mac) or Shift + Alt + Z (Windows) — or use your system paste shortcut, since the transcript is already on your clipboard.

To prevent this next time, always confirm your cursor is blinking in the email body before dictating.

Flow can't paste on Mac

Flow needs Accessibility permissions to paste text into other apps.

1. Open System Settings → Privacy & Security → Accessibility.

2. Confirm Wispr Flow is listed and toggled on.

3. Dictate a short phrase into Outlook to confirm paste works.

Flow notifies you if Accessibility permissions are missing and opens System Settings to the correct page.

There's a delay before text appears

Outlook can take a moment to process the paste. Paste behavior in Flow is the same across email apps.

1. Wait a few seconds after dictating — don't click elsewhere while the paste completes.

2. Try the other Outlook version (classic or new) on Windows if delays persist.

If text appears within a few seconds, Outlook is processing normally.

Text pastes but formatting is wrong

Outlook may apply its own formatting on top of Flow's output.

1. Dictate into the body first, then adjust formatting using Outlook's toolbar.

2. Try shorter phrases if the formatting looks off, then adjust with Outlook's toolbar.

Flow works in other apps but not Outlook

1. Quit Outlook completely (not just minimize) and reopen it.

2. Restart Flow.

3. Confirm Outlook isn't running in a restricted or compatibility mode.

4. Dictate a short phrase into Outlook to confirm.

If text appears, the original issue was a temporary connection glitch between the apps.

Wrong dictation style applied in Outlook on the web (Android)

Flow could apply the wrong dictation style when using Outlook on the web on Android. This was fixed in a recent update. To resolve:

1. Update Wispr Flow to the latest version from the Play Store.

2. Restart Flow after updating.

Does Flow preserve my clipboard when dictating?

If Flow can't paste into the active window, your transcript is copied to your clipboard so you can paste it manually.

Should I dictate the whole email at once or in pieces?

Dictate the whole email at once when possible. Flow formats complete thoughts better than short fragments.

Does Flow work with corporate or enterprise Outlook?

Flow works with most Outlook configurations. Some enterprise environments may restrict clipboard access or third-party app behavior. If Flow consistently fails in corporate Outlook, check with your IT team.

Can I use Hands-free mode for long emails?

Yes. Press Fn + Space (Mac) or Ctrl + Win + Space (Windows) to start Hands-free mode, then press your hotkey again to stop. This is ideal for longer emails where holding a key is uncomfortable.