Pinning notes in the Notes hub and Scratchpad sidebar
Last updated: July 30, 2026
Available on: Mac, Windows
Pinning keeps your most important notes — meeting templates, in-progress drafts, or reference material — at the top of the Notes hub so they stay easy to find as your library grows.
What it is
Pin is a per-note toggle in the Notes hub and Scratchpad sidebar. Pinned notes sort above unpinned notes everywhere they appear, including search results. A small pin icon on the note card shows which notes are pinned.
When to use it
Pin a note when you want to:
Keep a meeting template or recurring agenda at the top of your list.
Hold an in-progress draft above older notes while you work on it.
Make reference material easy to reopen from the scratchpad.
How it works in Flow
Overview
When you pin a note, it jumps to the top of the Notes hub. If you have multiple pinned notes, they are ordered by most recently modified first — the same secondary sort that applies to unpinned notes.
Key behaviors
Sort order: Pinned notes appear above unpinned notes in the Notes hub and in search results.
Pin icon: Pinned cards show a persistent pin icon on the left side of the card — always visible, not just on hover. In the Scratchpad sidebar, each pinned row also shows a small pin indicator to the left of the title.
Card actions: In the Notes hub, hover over a note card to reveal Edit, Pin/Unpin, and Delete buttons. In the Scratchpad sidebar, each note row shows Pin/Unpin and Delete buttons — clicking the row opens the note.
Auto-clear on delete: Deleting a pinned note removes its pin automatically.
Per-device: Pin status is local to each device. Notes you pin on one device do not appear pinned on another.
Reopen on scratchpad launch: The Scratchpad open behavior picker offers three options — Resume last note (default), Open in new tab, and Open last active pinned note. When Open last active pinned note is selected, pressing the scratchpad shortcut opens your last active pinned note. Flow tracks the last active pinned note automatically whenever any pinned note is opened. If that note is later unpinned or deleted, the shortcut falls back to the most recently modified pinned note; if no pinned note exists, it falls back to standard show/hide behavior.
Best practices
Pin sparingly — reserve it for notes you actively reference, so the top of your list stays meaningful.
Unpin drafts once you're done with them to keep the list current.
Pin separately on each device you use, since pin status doesn't sync.
How to pin and unpin a note
Open the Notes hub in Wispr Flow.
Hover over the note card you want to pin. Three action buttons appear on the card.
Click the pin button. The note moves to the top of the list and shows a persistent pin icon on the left side of the card.
Unpin by hovering over the note again and clicking the pin button a second time. The note returns to its normal position in the list.
Tip: You can also pin or unpin a note directly from the Scratchpad sidebar — each note row has a pin button next to a delete button.
Warning: Deleting a note cannot be undone from within Flow. If the note was pinned, the pin is cleared automatically.
Common issues
"Open last active pinned note" resets to off after restarting Flow
This was caused by a bug where the Open last active pinned note option (and several other scratchpad preferences) did not persist across app restarts. It is fixed in the latest version of Wispr Flow. Your previous selection is preserved automatically — no user action is required beyond updating.
Update Wispr Flow to the latest version.
Restart Flow to confirm the setting persists.
Images in notes not appearing on other devices
This was caused by images pasted into scratchpad notes being stored only on the device where they were added — other signed-in devices would show the note text but not the image. It is fixed in the latest version of Wispr Flow — images now sync automatically across all your signed-in devices.
Update Wispr Flow to the latest version on all your devices.
FAQs
How many notes can I pin?
There is no stated limit. Pinned notes appear above unpinned notes, ordered by most recently modified.
Do pinned notes appear at the top when I search?
Yes. Pinned notes sort above unpinned notes in search results, just as they do in the default view.
Do pins sync to my other devices?
No. Pin status is local to the device where you set it. If you use Flow on multiple devices, pin your notes separately on each one.
Do images in my notes sync across devices?
Yes. Images pasted or dragged into scratchpad notes are stored securely in the cloud and automatically downloaded on your other signed-in devices. Supported formats are PNG, JPEG, WebP, GIF, and BMP. Each note can hold up to 10 images, each up to 5 MB, and very wide images are downscaled proportionally.
How do I reopen my last pinned note when I open the scratchpad?
Select Open last active pinned note in the Scratchpad open behavior picker (Settings → System → Scratchpad → Customize). When this option is selected, pressing the scratchpad shortcut opens your last active pinned note regardless of the current window state.
What does "Failed to update pin" mean?
The pin toggle didn't save. Click the pin button again. If it keeps failing, restart Flow.
Limitations and notes
This feature is available on Mac and Windows.
Pinning is available in the Notes hub and Scratchpad sidebar.
Pin status is local to each device and does not sync across devices. Pin sync is on the roadmap.
Open last active pinned note only applies when launching the scratchpad with the keyboard shortcut. Other entry points (opening a note from the Notes hub, paste-failure fallback, status bubble) are not affected by this setting.