Pinning notes in the Notes hub and Scratchpad sidebar

Last updated: September 6, 2026

Available on: Mac, Windows

Pinning keeps your most important notes — meeting templates, in-progress drafts, or reference material — at the top of the Notes hub and Scratchpad sidebar as your library grows.

What it is

Pin is a per-note toggle in the Notes hub and Scratchpad sidebar. Pinned notes sort above unpinned notes everywhere they appear, including search results, ordered by most recently modified. Pin status is local to each device and does not sync.

When to use it

Pin a note to:

  • Keep a meeting template or recurring agenda at the top of your list.

  • Hold an in-progress draft above older notes while you work on it.

  • Make reference material easy to reopen from the scratchpad.

How it works in Flow

Key behaviors

  • Card actions: Hover a note card in the Notes hub to reveal Edit, Pin/Unpin, and Delete. In the Scratchpad sidebar, each row shows Pin/Unpin and Delete; clicking the row opens the note.

  • Note titles: Titles come from the first few words of a note's content; a note without one shows "Untitled."

  • Pin feedback: Pinned notes show a pin icon at the left of the card or row, labeled "pinned" for screen readers. Pin/unpin applies immediately with no confirmation; a "Failed to update pin" toast appears only on failure.

  • Delete: Deleting opens a confirmation dialog ("Are you sure you want to delete this note?" — "Once deleted it cannot be recovered") with Cancel and "Yes, delete it", then a "Note deleted" toast. In the Scratchpad window, deleting a note also closes its open tab.

  • Scratchpad open behavior: In Settings → System → Scratchpad, choose Resume last note (default), Open in new tab, or Open last active pinned note; selections save immediately.

How each scratchpad open behavior works

Resume last note: Restores the scratchpad where you left it.

Open in new tab: If the tab you left open has content, Flow creates and activates a blank tab first. This applies whether you open the scratchpad by shortcut or from the status bubble.

Open last active pinned note: The scratchpad shortcut opens your last active pinned note, which Flow tracks whenever any pinned note is opened. If that note is unpinned or deleted, the shortcut falls back to the most recently modified pinned note; with no pinned notes, it falls back to standard show/hide behavior.

Best practices

  • Reserve pinning for notes you actively reference, and unpin drafts once you're done.

  • Pin separately on each device you use, since pin status doesn't sync.

How to pin and unpin a note

  1. Open the Notes hub in Wispr Flow.

  2. Hover over the note card you want to pin.

  3. Click the pin button. The note moves to the top of the list and gains a pin icon — that's your confirmation.

  4. Unpin by hovering the note again and clicking the pin button. The note returns to its normal position.

Clicking a card outside the action buttons opens the note. To use the keyboard: ArrowDown/j and ArrowUp/k move through the list, Enter opens a note, c or Cmd/Ctrl+N creates a new note, and Cmd/Ctrl+F or / focuses search. Action buttons also appear on the keyboard-focused card.

Tip: You can also pin or unpin from the Scratchpad sidebar — each note row has a pin button next to the delete button.

Warning: Deleting a note cannot be undone.

FAQs

How many notes can I pin?

There is no stated limit.

Do pinned notes appear at the top when I search?

Yes. Search is case-insensitive, and every word in your query must match the title or content. Results show a highlighted snippet around the first match.

Do images in my notes sync across devices?

Yes. Images pasted or dragged into scratchpad notes are stored securely in the cloud and downloaded on your other signed-in devices. Supported formats are PNG, JPEG, WebP, GIF, and BMP. Each note holds up to 10 images, each up to 5 MB; very wide images are downscaled proportionally.

What does "Failed to update pin" mean?

The pin toggle didn't save. Click the pin button again to retry. If it keeps failing, restart Flow.

Limitations and notes

  • This feature is available on Mac and Windows, in the Notes hub and Scratchpad sidebar. The Notes hub carries a "BETA" badge.

  • Pin status does not sync between devices. Pin sync is on the roadmap.

  • Open last active pinned note applies only when launching the scratchpad with the keyboard shortcut. Opening a note from the Notes hub, paste-failure fallback, and the status bubble are unaffected.

  • Deleted notes are removed from lists and search immediately.

  • Notes sync only when you are signed in and online. Offline or signed out, sync is skipped with no error shown.

  • The notes list loads 20 notes at a time with a "Load more" button.