Pinning notes in the Notes hub and Scratchpad sidebar
Last updated: June 5, 2026
Available on: Mac, Windows
Pinning keeps your most important notes — meeting templates, in-progress drafts, or reference material — at the top of the Notes hub so they stay easy to find as your library grows.
What it is
Pin is a per-note toggle in the Notes hub and Scratchpad sidebar. Pinned notes sort above unpinned notes everywhere they appear, including search results. A small pin icon on the note card shows which notes are pinned.
When to use it
Pin a note when you want to:
Keep a meeting template or recurring agenda at the top of your list.
Hold an in-progress draft above older notes while you work on it.
Make reference material easy to reopen from the scratchpad.
How it works in Flow
Overview
When you pin a note, it jumps to the top of the Notes hub. If you have multiple pinned notes, they are ordered by most recently modified first — the same secondary sort that applies to unpinned notes.
Key behaviors
Sort order: Pinned notes appear above unpinned notes in the Notes hub and in search results.
Pin icon: Pinned cards show a persistent pin icon in the top-left corner — always visible, not just on hover.
Card actions: Hover over any note card to reveal Edit, Pin/Unpin, and Delete buttons.
Pin from the Scratchpad sidebar: Each note row in the Scratchpad sidebar has a pin button next to a delete button, so you can pin or unpin without opening the Notes hub.
Auto-clear on delete: Deleting a pinned note removes its pin automatically.
Per-device: Pin status is local to each device. Notes you pin on one device do not appear pinned on another.
Reopen on scratchpad launch: Choose Open last active pinned note in the Scratchpad open behavior picker (Settings → System → Scratchpad → Customize) to route the scratchpad shortcut to your last pinned note. If no pinned note exists, the shortcut falls back to standard show/hide behavior.
Best practices
Pin sparingly — reserve it for notes you actively reference, so the top of your list stays meaningful.
Unpin drafts once you're done with them to keep the list current.
Pin separately on each device you use, since pin status doesn't sync.
How to pin and unpin a note
Open the Notes hub in Wispr Flow.
Hover over the note card you want to pin. Three action buttons appear on the card.
Click the pin button. The note moves to the top of the list and shows a persistent pin icon in the top-left corner.
Unpin by hovering over the note again and clicking the pin button a second time. The note returns to its normal position in the list.
Note: You can also pin or unpin a note directly from the Scratchpad sidebar — each note row has a pin button next to a delete button.
Warning: Deleting a note is permanent — it cannot be recovered. If the note was pinned, the pin is cleared automatically.
Common issues
"Open last active pinned note" resets to off after restarting Flow
This was caused by a bug where the Open last active pinned note option (and several other scratchpad preferences) did not persist across app restarts. It is fixed in the latest version of Wispr Flow.
Update Wispr Flow to the latest version. Your previous selection is preserved automatically — no need to re-enable it.
Restart Flow to confirm the setting persists.
Note preview cards showed garbled text instead of image labels
This was caused by preview cards for image-only notes displaying raw internal placeholder text instead of readable labels. It is fixed in the latest version of Wispr Flow — preview cards now show friendly labels like img1, img2, img3.
Update Wispr Flow to the latest version.
Images in notes not appearing on other devices
This was caused by images pasted into scratchpad notes being stored only on the device where they were added — other signed-in devices would show the note text but not the image. It is fixed in the latest version of Wispr Flow — images now sync automatically across all your signed-in devices.
Update Wispr Flow to the latest version on all your devices.
FAQs
How many notes can I pin?
There is no stated limit. Pinned notes appear above unpinned notes, ordered by most recently modified.
Do pinned notes appear at the top when I search?
Yes. Pinned notes sort above unpinned notes in search results, just as they do in the default view.
Do pins sync to my other devices?
No. Pin status is local to the device where you set it. If you use Flow on multiple devices, pin your notes separately on each one.
Do images in my notes sync across devices?
Yes. Images pasted or dragged into scratchpad notes are stored securely in the cloud and automatically downloaded on your other signed-in devices. Supported formats are WebP, PNG, JPEG, and GIF, with up to 10 images per note, a 5 MB size limit, and a maximum of 4096×4096 px per image.
How do I reopen my last pinned note when I open the scratchpad?
Select Open last active pinned note in the Scratchpad open behavior picker (Settings → System → Scratchpad → Customize). When this option is selected, pressing the scratchpad shortcut routes to your last active pinned note regardless of existing window state.
What does "Failed to update pin" mean?
The pin toggle didn't save. Click the pin button again. If it keeps failing, restart Flow.
Limitations and notes
This feature is available on Mac and Windows.
Pinning is available in the Notes hub and Scratchpad sidebar.
Pin status is local to each device and does not sync across devices. Pin sync is on the roadmap.
Open last active pinned note only applies when launching the scratchpad with the keyboard shortcut. Other entry points (opening a note from the Notes hub, paste-failure fallback, status bubble) are not affected by this setting.