Control how long Notetaker keeps your meeting data

Available on: Mac and Windows

Set a transcript retention window to clear old Notetaker transcripts automatically, or delete a past meeting to remove it outright.

Keep a copy before deleting

Open the meeting from your meetings list or in its own notepad.
Choose Copy to Markdown in the notepad header to copy the meeting to your clipboard.
Paste and save the copy, then confirm it has what you need before shortening retention or deleting. Flow shows a confirmation when copying succeeds or an error message if it fails.

Note: Copy to Markdown is unavailable while a copy is in progress or if Flow cannot identify the meeting.

The Markdown is a full meeting export: your notes, summary, meeting title, participants, Ask Anything/notetaker chat messages, transcript (including any in-progress text), and speaker labels. The export uses your profile first and last name rather than the in-app You label; if no profile name is set, no owner name is provided.

Set a transcript retention window

The default is Never delete: transcripts remain indefinitely until you choose a window. Growth and Enterprise members managed individually choose their own window; Enterprise admins can enforce an organization-wide window that members cannot override.

Warning: A retention window removes Notetaker transcripts older than your chosen limit, on your devices and Wispr's servers, and shortening it permanently deletes older transcripts. Meeting titles, notes, and Flow Summaries are not affected.

Open Flow's Settings. On Mac, click the Wispr Flow icon in the menu bar first.
Select Data and Privacy → Notetaker transcript retention.
Choose Never delete, or 1, 7, 30, 90, 180, or 365 days.
Accept the Auto-delete older transcripts? confirmation if you shortened the window.
Look for Retention updated to confirm the change.

A meeting whose transcript has been removed shows Transcript deleted based on your retention settings policy with a link to settings.

If retention is locked or missing

Set by your admin: request a change through your admin in the Admin Portal (admin.wisprflow.ai), where editing Transcript retention requires an admin on the Enterprise plan. When a new policy will delete transcripts, a notice tells you how long you have to save them.
No retention setting: if your organization turned off Notetaker, its related settings are hidden. Contact your admin.

How long meeting audio is kept

Meeting audio is separate from your transcripts. Audio uploaded to Wispr is kept for 7 days from upload and then deleted automatically; your retention window does not change that, and those 7 days are independent of how long local audio stays on your device.

Local audio stays on your device until the meeting has finished saving and its audio has been processed, so nothing is lost if a stop doesn't complete. If Flow quits or restarts first, the recording is finalized the next time you open Flow, and its summary and transcript arrive then.

Delete a past meeting

Warning: Deleting a meeting is permanent, applies regardless of your retention setting, and cannot be undone. It removes the meeting's notes, summary, transcript, audio, and speaker-identification data on all your devices, including any local audio still waiting to be saved or processed. Save a copy first.

To remove less, delete only the Flow Summary: this permanently removes the summary and leaves your notes intact.

Find the past meeting in your meetings list.
Open the … menu in the notepad or meetings list.
Select the delete action and confirm the deletion dialog.
Check that the meeting row disappears. If deletion fails, the meeting reappears with Couldn't delete the meeting. Please try again.

Upcoming meetings have no delete option because they are calendar events with nothing recorded yet.

Discard a short or failed recording

Warning: Discard removes the recording and its local audio entirely. Failed starts of only a few seconds are discarded automatically; typed notes are never deleted automatically.

Recording with very few words: it may show Started by mistake? with Save and Discard.
Recording that couldn't transcribe live: meaningful audio is saved on your device without a transcript or summary. Closing or ignoring Couldn't start recording does not delete it — use Discard to remove it.

Still stuck?

If a meeting keeps reappearing after you delete it, contact support with your platform, device, meeting date, the error message, and what you tried.