Restricting Notetaker by domain: the Blocked domains setting

Available on: Mac, Windows — adding rules requires admin access and an active Enterprise subscription.

Use Blocked domains to prevent Notetaker recordings of linked calendar meetings with specified email addresses or domains on the invite. Admins can restrict recording without stopping members from joining the call.

How to configure blocked domains

Rules are managed in the admin portal; desktop Settings → Notetaker has no per-meeting rule status or control.

Important: New rules matching any of your organization's verified domains — including parent or subdomain overlaps — or a consumer provider such as gmail.com trigger "These rules also block your own members" and list the conflicting entries, because they can stop recordings with your own people.

Sign in to the admin portal at admin.wisprflow.ai.
Go to Settings → Organization → Notetaker and find the Blocked domains card.
Click Add domains (no rules) or Configure (existing rules) to open Edit blocked domains.
Edit rules: separate entries with commas or newlines, delete unwanted entries, or clear the field to remove all.
Click Save, then choose Save anyway to confirm, or Go back to revise, if prompted.
Confirm "Blocked domains updated" appears; when rules remain, the card shows their count.

No restart is needed. After removing a rule, retry Join or Record; the removal applies on the next successful check. A new rule can take one extra attempt for a meeting already checked as allowed in the same signed-in session.

Entry format

Format	Example	What it matches
Domain wildcard	*@lawfirm.com	lawfirm.com and all subdomains, such as eu.lawfirm.com.
Specific address	alex@wispr.ai	That address and plus-addressed variants, such as alex+news@wispr.ai.

Use up to 200 entries across the organization; each domain or address counts as one. Empty lists block nothing; there is no Allow rule. All invitees count, including declined attendees; Google room and shared-calendar addresses ending .calendar.google.com are excluded.

How entries are counted

@lawfirm.com, lawfirm.com and *@lawfirm.com are equivalent. Duplicates merge, ignoring case and trailing dots; the first spelling entered is kept while editing. Blank lines and extra commas are ignored; rules reopen comma-separated. An address and its plus-addressed variant entered separately still use two slots.

Internationalized domains are accepted and converted to an ASCII spelling when saved. Their Unicode and ASCII spellings count separately while editing but merge after saving.

If you cannot save

Only the entry limit is checked while typing: "Enter at most 200 entries (you have N)." Formats are checked when you save; all invalid entries are named together, and your text stays available for editing.

Use full domains, not top-level domains (com) or shared suffixes (co.uk, com.au, github.io). Remove spaces, control characters, ports, paths or empty domain sections; correct malformed addresses. Domains are limited to 253 characters, with 63 per dot-separated section.

Network or unknown failures show "Couldn't update blocked domains. Try again." Other errors appear inline; "Failed to save. Please try again." appears only if no error message is available.

Correct any entries named in the error.
Retry Save and check for the success confirmation.

With no pending edits, Save is disabled with the tooltip "No changes to save." Reordering existing rules alone does not count as a change.

Warning: Closing with unsaved edits prompts "Discard unsaved changes?" Choose Discard to lose those edits or Keep editing to return.

When adding or editing is unavailable

Enterprise organizations can add blocked domains without extra setup. On other plans, or if Wispr has turned adding off for your organization at your request, the card appears only when rules already exist, in read-only form: admins can remove entries but cannot add new ones, and existing rules remain enforced. Save's tooltip then says "Adding new domains is not enabled for this organization. You can still remove existing ones."

Members without admin access can open the list only when rules exist. The field and Save are disabled; the tooltip says "Only admins can edit blocked domains."

What members experience

Join from a calendar reminder, Record in a linked note, and resuming a linked meeting after reopening Flow all refuse recording when a block applies. Only that meeting's note window comes forward with "Notetaker blocked for this meeting"; on Mac, Flow also becomes active.

The message lists up to four matching addresses, then "and others"; if no addresses are available, it shows the positive match count instead. The member's own matching address still blocks the meeting but is counted, not named.

Existing note content stays viewable and editable after "Got it". Dismissing the message cannot override the rule: Record checks again and refuses while the meeting remains blocked. The conference link still opens when joining, and join-only from the meetings drawer is unaffected.

Automatic starts: A blocked "Meeting detected" countdown or any other start without a click produces no recording, recorder window or prompt.
Recordings that do start are kept: once a recording begins, it is stored, transcribed and summarized normally.

Other block-message behavior

Clicking outside the message also dismisses it for that opening, not future blocked meetings. It never appears on shared notes; organization-wide Notetaker or HIPAA/BAA restrictions take precedence and show their message instead.

Coverage boundaries

Important: These rules require a linked calendar event with attendee addresses. Ad-hoc recordings and detected calls not matched to calendar events are not blocked. Incomplete attendee lists or missing email addresses do not themselves trigger a block, so some attendees may not be checked.

Unavailable checks: Recording is allowed if a check is pending, fails or cannot run offline. A failed re-check keeps the last known result, so a known block stays enforced offline within that signed-in session; signing out or switching accounts clears remembered results.
Calendar notices: Opening or attempting to record a blocked meeting does not add a recording notice to its shared invite. Scheduled pre-meeting notices operate independently of blocked-domain rules; this is not a guarantee that no notice will appear.
Separate controls: Other organization-wide settings for Notetaker, consent, transcript retention and note sharing apply separately.

Still need help?

Contact Wispr support if saving still fails after corrections and a retry. Include your platform, the error message and what you tried.