The Notetaker hub: your meetings in one place

Open Notetaker in the Wispr Flow hub to find upcoming meetings, join a call, read a Brief, or return to your notes.

Find an upcoming meeting

Upcoming shows the next seven days of meetings, up to 50, three at a time — use the arrow keys to browse. Each row shows the title, start time, duration, attendees, and any available join or recording action.

• Up Next: imminent or in-progress meetings; overlapping meetings stack together so you can choose which to join, and Conflict marks the overlap.

• Declined meetings: still listed, but they produce no reminders.

• Meeting details: click a row to open its detail panel — this does not start recording. Hover the date label for the full date and time.

Connect your calendar

Upcoming meetings stay empty until a calendar is connected, and connecting one also improves your post-meeting notes and action items. Until then, Upcoming meetings shows No meetings found with a Connect calendar button; if your provider is not supported yet, the card says Flow will let you know when it becomes available.

1. Hover the caret on the Flow Bar and choose Connect calendar to open the calendar connection modal in the hub.

2. Follow the prompts to approve access. For Google, use Select all on the consent screen.

3. Click Sync to refresh connected Google and Outlook calendars. Outlook refreshes in the background — wait for the list to update before trying again.

Choosing Not now hides the prompt for good; you can still connect a calendar from the hub at any time. If events are still missing, reconnect and approve the requested permissions, disconnect any other connected account before connecting its replacement, or ask your admin for access if your organization must approve the connection. Disconnecting Google Calendar removes upcoming events and reminders but keeps existing notes and recordings.

Join a call or start a recording

1. Find the meeting in Upcoming or Up Next.

2. Click Join + Start within 10 minutes of the start time to open the meeting link and start Notetaker.

3. Open the button's dropdown and choose Join meeting or Start Notetaker to do only one of the two. If Flow detects you are already on the call, the button reads Start.

For an in-person event with attendees but no call link, use Start. Calendar blocks with neither attendees nor a call link have no join button. To record without a calendar event, use New recording.

When you have a Google account connected and that address is on the invite, Flow opens the Meet link signed in as that account — whichever calendar the event came from. If your Google address is not on the invite, no Google account is connected, or the invite already specifies an account, the plain Meet link opens instead. Teams and Zoom links always open directly.

If you see Finish setup to use Notetaker, recording has not started: complete the microphone-permission step in onboarding. See Recording a meeting with Notetaker for setup and recording controls.

Start a note from the Flow Bar

Click the record disc on the Flow Bar, or choose New note in the shortcut drawer, to start recording without a calendar event. What you see next depends on Settings → Notetaker → Open notepad when starting notetaker:

• Setting on (default): the notepad opens focused and already recording, so you can edit the title right away.

• Setting off: the note records behind the Flow Bar pill with no window. Click the pill to open the notepad with the live transcript.

If setup is still required — System Audio permission or cloud sync — the notepad always opens visible with the setup step, whichever way you start. If a recording is already running, clicking the disc does nothing; use the pill to return to it.

Read the Brief

A calendar meeting may include a short Brief with context to review before joining. Open the upcoming meeting to read it; links open the referenced material, and meeting links can open another meeting in Flow. Past calendar meetings keep a read-only copy.

A live meeting with a Brief opens on My thoughts with the Brief bar visible. If the Brief arrives after you opened the note, click the Brief pill. If the Brief is missing, restore your connection, let calendar sync finish, then reopen the meeting — some events have no Brief, and Flow may show calendar details instead.

Return to a recording or past note

During a recording, click the sidebar's active-meeting card or the Flow Bar meeting pill to reopen the notepad; the Flow Bar also has a Stop Notetaker control. Starting from a reminder can leave the recorder in the background while your meeting app stays in front. Closing the notepad window does not stop an active recording, and reopening it brings back your notes and transcript.

Finished meetings appear in the past-meeting list with their title, duration, attendees, and summary preview. Open one to read the summary, transcript, or your notes; use View more for older entries and the back button to return to the list. Click the attendee photos next to the date and time for the full attendee list.

• Still processing: open the note to see upload, transcript, and summary progress, and use Retry if generation fails. If it remains stuck after about 10 minutes, close and reopen Flow.

• Resume: available only while the original local audio remains available and the meeting has recording time left; otherwise start a new recording.

For writing, editing, and copying, see Meeting notes and the editor in Notetaker. To import notes from another meeting app, use the My Notes tab, above your past notes.

Open or share notes

The hub separates your notes from notes shared with you, which open read-only. Use Share on a note you own to invite people or copy its link.

A shared link gives summary access only. Transcript access requires an email invitation, must be allowed by your organization's policy, and the transcript must still exist. If someone is missing from the picker, enter their full email address and choose Add. See Sharing meeting notes from Notetaker for access settings.

Limits and access

The hub banner shows your remaining meeting notes and weekly reset date. At the limit, new recordings are blocked until the reset or an eligible upgrade; hover the disabled New note control to check the reset date.

If Notetaker is missing, update Flow and check that your Mac meets the macOS requirement. Your organization may also need to enable it — follow any access notice or contact your admin.