The live transcript in Notetaker
Last updated: September 19, 2026
Available on: Mac and Windows, where Notetaker is enabled for your account. Mac system audio requires macOS Ventura or later.
Use the Transcript tab to follow speech, search earlier words or copy the conversation. Live text and speaker labels can change after the meeting.
Read and search the transcript
Turn on Live Transcript before recording. Starting with it off still saves audio for post-meeting processing. Turning it off mid-meeting hides the tab; turning it back on does not start live transcription for a meeting that began with it off.
Note: On Mac, granting Screen Recording permission requires restarting Flow; granting System Audio Recording Only does not.
Follow: During recording, new speech scrolls into view while you are at the bottom and not searching. Scrolling up pauses following; Jump to bottom resumes it.
Labels: Live views can show You/Others by audio source or numbered speakers. Refined and imported transcripts use speaker labels rather than audio-source labels.
Markers: Sleep and pause/resume can add markers. Hover a pause divider for its pause/resume times; Dictated and audio-event markers can also appear.
Open search with Cmd+F on Mac or Ctrl+F on Windows; / also works outside text fields.
Enter at least two characters.
Navigate with Enter/↓ for next or Shift+Enter/↑ for previous; matches wrap around.
Search ignores case, matches partial words and treats punctuation literally. Live searches exclude newer speech; clear and rerun the query to include it. Escape clears and closes search, resuming following during recording. Stopped-meeting searches cover the current transcript.
Understand speaker names
On Mac, automatic naming requires Accessibility permission for Wispr Flow. Unsupported layouts or non-English meeting-app interfaces can leave numbered speakers.
Meeting-app naming requirements
The meeting app must use the microphone; browser meetings also need a recognized meeting URL.
Meeting app | Naming requirements |
Google Meet | Chrome (including Beta/Dev/Canary), Edge or Brave; Chromium on Mac; Safari unsupported. |
Zoom | Native app with a readable meeting window; on Mac, Accessibility permission for Zoom. |
Microsoft Teams or Slack huddles | Supported-app naming depends on the meeting window and permissions; Slack huddles require the desktop app. |
Google Meet page-layout changes can affect detection. Zoom active-speaker detection can be less reliable; Windows Zoom requires an English interface. Webex and Discord do not support automatic speaker naming.
With one voice in a microphone-only recording, you appear as You or Name (You); exports and summaries use your profile name. Shared microphones can remain Speaker N after refinement, and one person can split into multiple labels. A calendar-linked meeting with exactly one other eligible invitee can name both participants.
When live text stops
The Flow bar's meeting pill can show Still listening · Reconnecting… on hover while the Notetaker window is unfocused and the meeting is not wrapping up. Audio records locally during network reconnection; live text resumes when connectivity returns.
Short interruptions catch up. Longer outages can leave an Offline for <duration> — audio was captured and will be transcribed after the meeting marker; post-meeting processing recovers missing words when saved audio is available. Signing out or a revoked session can end reconnection attempts.
Choose Record offline when offered to save audio on this device, or Cancel.
Select Generate summary after recording if offered, once online, to start deferred processing.
The offline offer works once and expires after a newer start attempt. Failed-start cards say whether audio was saved. Dismissing a saved-recording notice does not delete its audio.
Warning: Discard deletes saved audio and returns any counted quota slot, except when you typed notes into the recording—then nothing is deleted. Only recordings lasting at least five minutes, including pauses, count toward the weekly quota. Very short attempts may be discarded.
Warning: Full storage stops offline recording. A live-transcribed recording continues but can retain only its live transcript because refinement needs local audio. Free up space.
For saved-audio recovery, see Offline meeting recording.
After the meeting
When enabled, post-meeting processing replaces live text with a refined transcript, improving punctuation and speaker separation. Without it, there is no refined transcript or generated summary. Keep Flow online while processing finishes.
After a recoverable processing failure, use the circular-arrow button (screen-reader label: Retry processing) if offered. The meeting must still be resumable; missing, empty, unreadable or expired audio, or retention deletion, can prevent retry.
Silent or very short recordings can show The meeting was too short to summarize. without retry. Recording more audio can make an update available and produce a summary.
Update after recording more audio
Warning: Updating replaces the transcript and summary and can overwrite summary edits. Save edits first. Rebuilding after resuming, Update Summary, or retry resets speaker assignments, including manual names; created people remain selectable. Reprocessing the same transcription without rebuilding preserves manual names. It does not rewrite your personal notes.
Select Update Summary when the full recording is ready.
The control spans notepad tabs for Flow-recorded meetings, not imports, and is hidden while recording. Leaving it alone keeps existing results. The previous summary stays visible during updates and failures; retry conditions are above.
Retention and resume limits
Warning: Local meeting audio is kept for seven days by default, also the resume window. A retention-deleted transcript cannot be restored or regenerated.
The deleted-transcript state links to Settings → Data & Privacy; an admin-locked control says Set by your admin. It does not identify who deleted the transcript or when. See meeting-data retention for details.
Copy or share a transcript
The Transcript tab's copy button copies the whole transcript with displayed speaker labels. Cmd+C on Mac or Ctrl+C on Windows does the same when nothing is selected and focus is outside text fields. The Summary tab's copy action copies only the summary.
Warning: Copy as Markdown includes notes, summary, participants, chat and transcript; empty sections are omitted. Check copied content before sending it.
Email invitees can read transcripts in the Wispr Flow desktop app if the owner's organization allows Notes and transcript. Inviting someone cannot bypass Notes only. Owners retain their own transcripts; link and domain viewers receive summaries only. The web viewer does not show the transcript.
My thoughts stays private. Shared summaries can still include transcript-derived content and speaker names. The owner's private @-mention labels are excluded from recipients' speaker labels.
Sharing restrictions and access changes
Organization policy may block sharing, allow only organization members, allow named external invitees without public links, or allow all options. The owner's policy applies even to recipients in other organizations, and changes apply without restarting. Ask the owner's administrator about access under the current policy.
Disabling sharing stops existing links without deleting them; re-enabling restores them. Revoking an invite removes transcript access, but switching to Only people invited keeps existing invitees. Revocation cannot retract sent invitation emails, which may include summary previews.
With auto-sharing enabled, eligible non-declining calendar attendees receive invited access after the meeting; the owner is excluded and existing visibility is preserved. Rejected addresses are not invited.
For missing access, check the account in the web header and use Switch account. There is no Request access button.
Still need help?
Use transcript and summary troubleshooting for missing or stuck results. If text remains missing afterward, contact support with your platform, meeting app and steps tried.