Meeting notes and the editor in Notetaker

Each Notetaker meeting keeps your thoughts, its AI summary, and its transcript in separate tabs. Write during a call in the floating notepad, or open a past meeting from the hub to keep editing.

Open and navigate a meeting

1. Open Notetaker in the Flow hub and select a meeting, or start a new note from the Flow Bar.

2. Choose the tab for the content you want to read or edit.

3. Use the back button to return to the meeting list.

Ended meetings open on Summary. With Open notepad when starting notetaker on, starting a note from the Flow Bar opens the notepad already recording, so you can edit the title right away; with it off, the note records behind the Flow Bar pill — click the pill to bring the notepad back with the live transcript.

Write and save your notes

Click in My thoughts and start writing, in either the hub or the floating notepad. Edits save as you work and when you quit Flow; they appear in other windows after you pause typing and on other devices once synced. A warning badge beside the title means a save failed.

Notes and summary stay independent: editing or deleting summary text does not change your notes, and generating a summary does not copy it into them. Click the avatar strip above the meeting content to see the attendee roster; meetings with no attendees, and notes shared with you, show no strip.

Generate or update the summary

During recording, the Summary tab states that the summary generates when you stop, and the Generate and Update controls are hidden; Ask and What did I miss? still work.

1. Stop recording and open Summary.

2. Wait for generation to finish, or click Generate Summary when available — useful for a short meeting. A recording marked too short to summarize cannot be retried.

3. Click the summary text to edit it once it is ready. Editing is locked while a summary regenerates.

If you resume a meeting that already has a summary, it stays unchanged until you choose Update Summary.

Summary language follows the spoken audio, using the dominant language in a mixed-language meeting; your typed notes, calendar details, and dictation-language settings do not override it. Some interface headings remain in English, and a section can occasionally arrive without its heading — the bullets are still there, so a group of next steps or decisions may appear with no label above it.

Next steps and their owners

Work given to a single person shows that person's name. Work given to the whole room or to a named group — "all interviewers", "the design team" — is labeled (Everyone) or with the group's name, in the language of the meeting, instead of being credited to the person who handed it out. Named individual owners are listed first, then group-owned steps, then anything Flow could not attribute. Edit any next step directly in the summary.

Rename the meeting

Flow generates a title after the meeting ends, which may arrive later if processing is delayed. Rename your own meeting at any time — your edit takes priority over a generated title. To request another generated title, use the meeting's … menu.

Ask questions or request edits

Use Ask anything during or after the meeting — for example, "What decisions did we make?" or "Summarize the decisions and update the meeting title." Press Enter (or Cmd/Ctrl+Enter) to send, and Shift+Enter for a line break. When you explicitly request an edit, chat can update your notes, rewrite an existing summary, or edit the title; it cannot edit the transcript. Stop a reply mid-answer to discard the partial text.

• Titles: a requested title must be a nonempty single line.

• Summaries: chat can rewrite a summary only after one exists, and cannot clear it entirely.

• Pending edits: opening another meeting stops them; if an action fails, use the error message to retry.

• Other meetings: paste a shared-note link into chat to ask about that meeting; chat respects the note's existing access permissions.

• History: reopen a previous chat thread from History above the composer. Suggested prompts use recent transcript context, so they may have little to answer at the start of a meeting.

Copy or search

• Copy the summary: use the Summary tab's copy action, or press Cmd/Ctrl+C with no text selected.

• Copy an Ask answer: use the copy action on the reply. A rich editor keeps headings, bold and italic text, bulleted and numbered lists, tables, code blocks, and task checkboxes; a plain-text editor keeps bullets, tab-separated tables, and code indentation. Sources stay as readable labels such as [Planning], with external sources including their link.

• Find text in the summary: press Cmd/Ctrl+F or use Search, enter at least two characters, then move between matches.

• Copy the full meeting: choose … → Copy to Markdown for meeting details, attendees, notes, summary, chat, and transcript, with speaker names when available.

If copying or sharing is disabled with Preparing meeting…, wait for the meeting to finish preparing. In the summary, an identified speaker's name appears; speakers Flow cannot identify stay Speaker 1 or Speaker 2, and a shared microphone can prevent reliable naming. Your own speech is still credited to you when the meeting app shows your video tile under a different display name than your Flow profile. See The live transcript in Notetaker.

Shared notes and transcript access

Notes shared with you open read-only: you cannot change the owner's title, notes, or summary, including through chat. Create your own note to write about the same topic.

Shared notes sync read-only whenever you are signed in and online, so they appear under Shared with me, in hub search, and as context in Ask anything even if Dictation cloud storage is turned off. A share the owner revokes disappears on the next sync. Your own meetings and notes still follow your Dictation cloud storage setting.

In a shared note, Ask anything answers as you, the signed-in viewer, so questions using "me" or "my" — such as "What do I need to follow up on?" — are answered from your perspective and stay that way across follow-up questions in the same chat. Shared notes do not use the recording's owner or attendee roster, so answers won't assume you own the recording or attended the meeting.

A link or domain share gives summary access only. Transcript access needs a direct email invitation, a retained transcript, and permission under the owner's organization policy; an invitation cannot override a notes-only policy. If access is missing, check which account you are signed in to and ask the owner about the sharing settings. If an account or organization message blocks sharing, follow that message or ask your admin — access conditions differ by account. See Sharing meeting notes from Notetaker for the sharing controls.

If your account doesn't have Notetaker, the shared note's Transcript tab and Ask anything say Wispr Notetaker isn't available yet and suggest asking the note's owner for the transcript or anything else you need. That message is different from an organization policy message, which explains that the owner's policy restricts transcript access.

To start, stop, resume, or switch recordings, see Recording a meeting with Notetaker, or use the Notetaker hub to find another meeting.