Review team insights and export usage
Last updated: September 29, 2026
Available in: The web admin portal for eligible organization administrators.
Use Usage to review team adoption, inspect member activity and export daily usage as a CSV. Each view has its own filters and reporting rules.
Open team usage
Sign in to the admin Usage page, or open desktop Insights → Your usage → See team usage with an eligible Enterprise Admin, Super Admin or IT Admin account. The link appears on Your usage — not Your voice or Leaderboard — and opens your browser.
Share a tab's URL to link directly to it.
Note: On Pro and legacy Team plans, Words dictated shows real data, but Active Users, Desktop Apps and team member data show blurred sample data behind Upgrade to Enterprise, and filters and export are disabled. See plans opens Settings → Billing; sample data is not your organization's activity.
Read charts and filters
Chart | What it shows |
Words dictated | Total words, percentage change and Desktop/Mobile trends, in Weekly view by default or Daily view. |
Active Users | Daily, weekly or monthly active users, weekly by default. |
Desktop Apps | Desktop apps ranked by words, their word shares, and a distinct-app count with percentage change. |
Desktop Apps lists ten apps; See all appears only when more exist, expanding to a scrollable list of up to 2,000 apps with recorded words.
Overview's date, app and user filters apply together to every chart; results update after selections settle, and dropdown values can lag recent changes.
Note: Admin figures and CSV exports can briefly differ from the weekly usage a member sees in the Wispr Flow app at the start of a new week. The member's in-app figure is the accurate one; admin views catch up shortly after.
Date filters and the member table's word-count period default to All time. Last 7 days and Last 30 days include today's partial day plus the preceding 6 or 29 days. This month and This year start at the calendar boundary; Last month covers the full previous month. Ranges are inclusive and use UTC, which can differ from your local day; weeks run Sunday–Saturday.
Overview and export also offer custom Start date/End date calendars; Clear returns to All time. Both block future dates. Choosing a start after the end moves the end forward to that day; choosing an end before the start moves the start back.
Specific-app filters exclude mobile activity in both Overview and exports; category-only filters do not, so matching app names can combine activity across platforms. Selecting both an app and a category includes either match, but still only desktop activity.
Find users and apps
Search users by name or email and scroll for more results, loaded 50 at a time. Select up to 100 users. Closing the list clears the search; Clear filter removes selected users.
Use Search by desktop app name to find apps beyond the 20 shown per category; selected apps remain visible, and Clear filter removes app selections.
Categories are Personal messages, Work messages, Emails, AI prompts, Documents and Other. An app spanning categories is reported under the category with the most words, with alphabetical tie-breaking. Flow and system interfaces such as Dock, Control Center and the login window are excluded.
Understand percentage comparisons
Comparisons exclude today's partial data and end no later than yesterday. Last 7 days and Last 30 days compare equal-length rolling periods. All time compares the last 7 days against the preceding 7, labelled from prior 7 days.
This month and This year compare equal-length elapsed portions of the previous month or year, despite the labels from last month and from last year. Last month compares full calendar months. The percentage is hidden when a prior comparison cannot be calculated.
Interpret chart ranges and weekly forecasts
All time extends Words dictated and Active Users back to the organization's earliest dictation, or shows a trailing 365-day range when no data exists. Daily words omit days without dictations, so averaging plotted points can overstate daily usage.
In Weekly view, dashed Desktop/Mobile lines can replace the current week's partial values with a forecast. Hover the week marked · projected for Projected total and the recorded Words so far. Forecasts can change as time passes and the chart refreshes.
No forecast appears in Daily view, for ranges ending before today, with zero recent activity, or without a complete, non-idle immediately preceding week — so Last 7 days shows none. With those conditions met, a week without dictations yet can show a forecast and Words so far of 0.
Inspect team members
Use Search team members, status (Active/Trialing) and word-count period filters. The period offers the six presets above; only # of words changes with it, and zero means no dictations in that window.
The table shows 25 rows per page with Previous/Next, and its total reflects the filtered membership. Filter, search or sort changes return to page one. Sorting covers all matching members, not just the current page, and defaults to # of words descending for the selected period.
Click a sortable header again to reverse direction. New text-column sorts start A–Z; numeric, status and date sorts start descending. Empty values sort last.
Last used at is off by default; support can enable it. It reflects lifetime activity, independent of the word-count period, and shows — for someone who has never dictated. The table does not display WPM.
An em dash (—) means a missing or unavailable value, not zero words. Trialing for N days means calendar days remaining, never below 0; without an end date, the status is simply Trialing.
Export a daily CSV
Note: Export is on Overview and Team members. It is hidden when usage export is turned off for your organization, and disabled when no organization is selected or your plan is locked as described above.
Apply the Usage-page filters you want.
Select the download icon, Export usage data.
Review the dialog's date, app and user filters, copied from the page each time it opens.
Select at least one option under Columns.
Select Export CSV. The file downloads and the dialog closes, without a separate success message.
In the dialog, Clear filters restores All time with no app or user selections. The available columns start selected, including User, User email, App type and Apps. Your column choices are remembered while the same Usage page stays loaded. Export CSV is disabled with no selected columns or while Exporting….
CSV exports contain recorded usage, not chart forecasts: one row per UTC day and selected column combination, oldest day first. Headers follow Date → User → User email → App type → App name → Words dictated → Dictations, omitting unselected columns; the Apps checkbox produces App name. Words dictated totals words; Dictations totals sessions.
Zero-word rows are omitted even when the member table shows them. No total row is added; sum or regroup daily rows in a spreadsheet for period totals.
CSV ordering, blank cells and filenames
Within each day, rows sort by selected columns in order, A–Z ignoring case, with blanks last regardless of word count. Otherwise-identical rows sort by words descending.
A blank User can still have a User email. App type uses the category labels listed above; unrecognized categories appear unchanged.
Filenames start with wispr-flow-usage, followed by the date-range label (except All time), app name/count, user count, and today's date. With no filters, the name is wispr-flow-usage-<today>.csv.
Resolve errors
Export failures leave the dialog open, and repeated attempts can also fail.
Oversized export: This export is too large. Please narrow your date range or filters and try again. The limit is 100,000 rows, not file size, and no partial CSV is produced.
Other export failures: Something went wrong exporting your data. Please try again. also covers users outside your organization. Keep selections within your organization and retry Export CSV.
Chart or card failure: Select Try again on Something went wrong to reload the data. Empty Words dictated/Desktop Apps charts instead offer Invite team members, which opens the Team page.
Member table: Empty messages distinguish a search with no matches, filters with no matches, and no members yet. Couldn’t load team members. Try again. has no retry button; change a filter or page, or reload, to retry.
Still stuck?
Contact support if the export or Last used controls are missing, or if exports keep failing. Include your organization, the filters and columns you selected, the downloaded filename, your platform, and what you tried.