Admin Usage V2: Team Members table and Words-Dictated CSV export

Last updated: August 19, 2026

Available on: Wispr Flow Enterprise (admin portal)

See how each person on your team uses Flow and export the underlying data for analysis. The Team Members table shows per-user dictation activity, and the Words-Dictated CSV export breaks that activity down by day.

What it is

The Team Members table lives in the Usage section of the Enterprise admin portal and lists every user in your organization alongside their dictation activity.

The Words-Dictated CSV export gives you that same activity as a chronological, day-by-day file you can open in any spreadsheet tool.

When to use it

Use these tools when you want to:

  • Compare dictation activity across team members at a glance.

  • Identify users who haven't started using Flow yet.

  • Track words-dictated trends over time in your own spreadsheet or BI tool.

  • Report usage for a specific team or app over a date range.

How it works in Flow

Overview

The Team Members table is the at-a-glance view of who's using Flow and how much. The CSV export turns that same data into a day-by-day file you can analyze outside the admin portal.

Team Members table

  • Filters above the table: Four controls sit above the table — a time-window picker (which only controls the # of words column), a Status filter (All statuses / Active / Trialing), a Department filter (defaults to All departments), and a free-text Search box.

  • Search behavior: Search results update shortly after you stop typing. A small spinner appears in the search box while results are being fetched.

  • Pagination: The table shows 25 rows per page. Pagination resets to the first page whenever you change a filter, sort, or search term.

  • Row click: Clicking a row opens that member's detail page. Cmd/Ctrl-click opens the detail page in a new tab.

  • Column sorting: Click any column header to sort the table; click again to reverse the sort direction. Sortable columns: Name, Status, Role, Department, # of words, and (when enabled) Last used at. The Name column also shows each member's email as a subtitle beneath their name.

  • Status column: Each user's status is shown as "Active", "Trialing", or "Trialing for N day(s)" (calendar days remaining until the trial ends).

  • Em-dash placeholders: An em-dash ("—") is shown for empty values across multiple columns: Role (no role assigned), Department (no team assigned), and Last used at (user has never dictated). This makes it easy to tell missing data from zero values at a glance.

  • Zero vs. em-dash in # of words: The # of words column shows "0" (not an em-dash) when the selected time window is active but the member had no dictations in it. Em-dash appears only when data is truly absent.

  • Sort ordering of empty values: Empty values in sortable columns generally sort to the end. Contact support if you observe unexpected ordering.

  • Words-window selector: The table includes a time-window selector for the words column (all-time, last 7 days, last 30 days, this month, last month, this year).

  • Remove member: To remove a member from your organization, open their detail page and select Remove member from the More actions (⋯) dropdown menu. The confirmation dialog warns that the member will lose access to your enterprise immediately and that the action cannot be undone. If the removal fails, the error is shown inline in the dialog and the dialog stays open so you can retry. On success, you're returned to the Team Members tab. If your enterprise uses directory sync from your identity provider, Remove member is blocked — remove the user through your identity provider instead.

Note: The "Last used at" column is off by default and is enabled per enterprise. Contact support if you'd like it turned on for your organization.

Words-Dictated CSV export

  • Date column: Every export starts with a Date column as the first column, regardless of which dimensions you select.

  • One row per day: Each row represents one calendar day for each dimension combination (User, User email, Department, App type, App name, or any combination).

  • Chronological order: Rows are sorted from oldest to newest.

  • No-dimension exports: If you export with no dimensions selected, you get one row per day showing the organization-wide grand total for that day — not a single collapsed total row.

How to export the CSV

  1. Open the Wispr Flow Enterprise admin portal and go to the Usage section.

  2. Apply any filters or dimensions you want, such as team, user, or app.

  3. Click the Export usage data button (download icon) to open the Export dialog.

  4. Adjust the dialog's Filters section (date, app, user, team — seeded from the page filters, adjustable) and Columns section (User, User email, Department, App type, Apps — all checked by default). Use Clear filters to reset to defaults.

  5. Click Export CSV to generate the file. The button label changes to "Exporting…" while the export runs.

  6. Open the downloaded file in your spreadsheet tool.

Note: Your column selections are remembered across exports (only filters re-seed from the current page). The Export CSV button is disabled if you deselect all columns. On a successful export, the dialog closes automatically and the CSV downloads — no confirmation message is shown.

Note: The Export usage data button is enabled per enterprise and may not be visible for every organization. Contact support if you don't see it and would like access.

Note: The downloaded filename reflects the filters you applied. An unfiltered export looks like wispr-flow-usage-2026-04-01.csv. A filtered export looks like wispr-flow-usage-last-7-days-chatgpt-2026-04-01.csv. Additional examples: wispr-flow-usage-last-30-days-3-apps-2026-04-01.csv (multiple apps) and wispr-flow-usage-last-7-days-2-users-team-2026-04-01.csv (multiple users plus a team filter). A single-app filter uses the app name; multiple apps use "{N}-apps"; a single user shows "user"; multiple users show "{N}-users"; a team filter is included as "team" (no team name).

Note: The column order is fixed regardless of the order in which you selected dimensions: Date → User → User email → Department → App type → App name → Words dictated → Dictations. Only the dimensions you selected appear between Date and the two metric columns.

Examples

Sorting by # of words with new users on the team

You do: Click the # of words column header to sort descending.

Result: Active users appear at the top ranked by total words. Users who have never dictated stay at the bottom, so they don't get mixed in with your lowest-volume active dictators.

Exporting org-wide daily totals

You do: Open the export panel, leave all dimensions unselected, and click Export CSV.

Result: A CSV with two columns — Date and Words dictated (plus Dictations) — and one row per day covering the selected date range.

Exporting per-user activity for one department

You do: Filter by department, select User and User email as dimensions, then export.

Result: A CSV with columns Date → User → User email → Words dictated → Dictations, with one row per user per day inside that department.

Common issues

Word counts are low for users dictating in Japanese, Chinese, Korean, Thai, Khmer, or Lao

This was caused by word counting that relied on spaces between words, which these languages don't use. The fix shipped in the desktop, iOS, and Android apps. Because word counts are reported by the app, accurate counts depend on users running an updated version. Historical totals were not re-counted retroactively, so lifetime numbers will drift toward accuracy as new dictations arrive from updated apps.

  1. Update Wispr Flow on all affected user devices.

  2. Wait for new dictations to land — counts for future activity will be accurate, and lifetime totals will gradually correct over time.

Blank Department or User cells in the export

If a team has been deleted, its former members' Department cell in the export is left blank. Users without a name populate a blank User cell (email is still present if that column is selected).

FAQs

Why don't I see the "Last used at" column or the Export button?

Both are enabled per enterprise and aren't active for every organization by default. Contact Wispr support if you'd like them turned on.

I exported with no dimensions selected and got many rows — is that expected?

Yes. Exports always produce one row per day, even with no dimensions selected. Each row is the grand total of words dictated across your organization for that day.

Can I export data for a specific team?

Yes. Apply team filters before exporting and the CSV will reflect the filtered data, broken down by day for the selected team or dimension combination.

What columns does the CSV contain?

The CSV always starts with Date and ends with two metric columns — Words dictated and Dictations (the number of dictations on that day for that dimension combination). Between them, only the dimension columns you selected appear, in this fixed order: User, User email, Department, App type, App name.

Limitations and notes

  • The Words-Dictated CSV export is available to Enterprise admins only, and is enabled per enterprise.

  • CSV exports are sorted chronologically by date. To resort by other columns, use your spreadsheet tool after downloading.

  • Within a day, rows are secondarily sorted by your selected dimensions case-insensitively (empty cells last), with words descending as the final tiebreaker.

  • Rows with zero words dictated are excluded from the export.

  • Very large exports are capped. If your filters would produce a result that's too large, the export fails with the message "This export is too large. Please narrow your date range or filters and try again." No partial CSV is downloaded.

  • The user filter is capped at 100 users per export.

  • A start date in the future, or a start date later than the end date, is rejected. Future end dates are allowed.

  • The "Last 7 days" and "Last 30 days" windows include today (a partial day).

  • Users who dictated in Japanese, Chinese, Korean, Thai, Khmer, or Lao before the word-counting fix may still appear lower than expected and will self-correct over time as new dictations are recorded from updated apps.

Still need help?

Reach out to Wispr support if:

  • You'd like the "Last used at" column or the Export usage data button enabled for your organization.

  • An export fails and narrowing your date range or filters doesn't resolve it.

  • You see unexpected sort ordering or blank cells you can't explain from this guide.

Include your enterprise name, the filters and columns you selected, and (if applicable) the downloaded filename so we can trace the export quickly.