Admin Usage V2: Team Members table and Words-Dictated CSV export
Last updated: June 30, 2026
Available on: Wispr Flow Enterprise (admin portal)
See how each person on your team uses Flow and export the underlying data for analysis. The Team Members table shows per-user dictation activity, and the Words-Dictated CSV export breaks that activity down by day.
What it is
The Team Members table lives in the Usage section of the Enterprise admin portal and lists every user in your organization alongside their dictation activity.
The Words-Dictated CSV export gives you that same activity as a chronological, day-by-day file you can open in any spreadsheet tool.
When to use it
Use these tools when you want to:
Compare dictation activity across team members at a glance.
Identify users who haven't started using Flow yet.
Track words-dictated trends over time in your own spreadsheet or BI tool.
Report usage for a specific team or app over a date range.
How it works in Flow
Overview
The Team Members table is the at-a-glance view of who's using Flow and how much. The CSV export turns that same data into a day-by-day file you can analyze outside the admin portal.
Team Members table
Filters above the table: Four controls sit above the table — a time-window picker (which only controls the # of words column), a Status filter (All / Active / Trialing), a Department filter, and a free-text Search box.
Pagination: The table shows 25 rows per page. Pagination resets to the first page whenever you change a filter, sort, or search term.
Row click: Clicking a row opens that member's detail page. Cmd/Ctrl-click opens the detail page in a new tab.
Column sorting: Click any column header to sort the table; click again to reverse the sort direction. Sortable columns: Name, Email, Status, Department, Role, # of words, and Last used at.
Status column: Each user's status is shown as "Active", "Trialing", or "Trialing for N day(s)" (calendar days remaining until the trial ends).
Em-dash placeholders: An em-dash ("—") is shown for empty values across multiple columns: Role (no role assigned), Department (no team assigned), and Last used at (user has never dictated). This makes it easy to tell missing data from zero values at a glance.
Sort pinning: When you sort by Role, members with no role assigned stay pinned to the bottom in both ascending and descending order. All other columns put empty values last when sorting descending, but first when sorting ascending — for example, sorting by "Last used at" ascending puts users who have never dictated at the top.
Words-window selector: The table includes a time-window selector for the words column (all-time, last 7 days, last 30 days, this month, last month, this year).
Remove member: To remove a member from your organization, open their detail page and select Remove member from the More actions (⋯) dropdown menu. If your enterprise uses SCIM directory sync, Remove member is blocked and returns an error directing you to remove users through your identity provider instead.
Note: The "Last used at" column is off by default and is enabled per enterprise. Contact support if you'd like it turned on for your organization.
Words-Dictated CSV export
Date column: Every export starts with a Date column as the first column, regardless of which dimensions you select.
One row per day: Each row represents one calendar day for each dimension combination (User, User email, Department, App type, App name, or any combination).
Chronological order: Rows are sorted from oldest to newest.
No-dimension exports: If you export with no dimensions selected, you get one row per day showing the organization-wide grand total for that day — not a single collapsed total row.
How to export the CSV
Open the Wispr Flow Enterprise admin portal and go to the Usage section.
Apply any filters or dimensions you want, such as team, user, or app.
Click the Export usage data button (download icon) to open the Export dialog.
Adjust the dialog's Filters section (date, app, user, team — seeded from the page filters, adjustable) and Columns section (5 checkboxes — User, User email, Department, App type, Apps — all checked by default). Use Clear filters to reset to defaults.
Click Export to generate the file. The button label changes to "Exporting…" while the export runs.
Open the downloaded file in your spreadsheet tool.
Note: The Export usage data button is enabled per enterprise and may not be visible for every organization. Contact support if you don't see it and would like access.
Note: The downloaded filename reflects the filters you applied. An unfiltered export looks like wispr-flow-usage-2026-04-01.csv. A filtered export looks like wispr-flow-usage-last-7-days-chatgpt-2026-04-01.csv.
Note: The column order is fixed regardless of the order in which you selected dimensions: Date → User → User email → Department → App type → App name → Words dictated → Dictations. Only the dimensions you selected appear between Date and the two metric columns.
Examples
Sorting by # of words with new users on the team
You do: Click the # of words column header to sort descending.
Result: Active users appear at the top ranked by total words. Users who have never dictated stay at the bottom, so they don't get mixed in with your lowest-volume active dictators.
Exporting org-wide daily totals
You do: Open the export panel, leave all dimensions unselected, and click Export.
Result: A CSV with two columns — Date and Words dictated (plus Dictations) — and one row per day covering the selected date range.
Exporting per-user activity for one department
You do: Filter by department, select User and User email as dimensions, then export.
Result: A CSV with columns Date → User → User email → Words dictated → Dictations, with one row per user per day inside that department.
Common issues
Word counts are low for users dictating in Japanese, Chinese, Korean, Thai, Khmer, or Lao
This was caused by word counting that relied on spaces between words, which these languages don't use. The fix shipped in the desktop, iOS, and Android client apps. The Team Members table and CSV export rely on word counts reported by the client, so accurate counts depend on users running an updated client. Historical totals were not re-counted retroactively, so lifetime numbers will drift toward accuracy as new dictations arrive from updated clients.
Update Wispr Flow on all affected user devices.
Wait for new dictations to land — counts for future activity will be accurate, and lifetime totals will gradually correct over time.
FAQs
Why don't I see the "Last used at" column or the Export button?
Both are enabled per enterprise and aren't active for every organization by default. Contact Wispr support if you'd like them turned on.
When I sort by Role, why are some users still at the bottom?
Members with no role assigned are pinned to the bottom when sorting by Role, in both ascending and descending order. This keeps your named roles visible at the top.
I exported with no dimensions selected and got many rows — is that expected?
Yes. Exports always produce one row per day, even with no dimensions selected. Each row is the grand total of words dictated across your organization for that day.
Can I export data for a specific team?
Yes. Apply team filters before exporting and the CSV will reflect the filtered data, broken down by day for the selected team or dimension combination.
What columns does the CSV contain?
The CSV always starts with Date and ends with two metric columns — Words dictated and Dictations (the number of dictations on that day for that dimension combination). Between them, only the dimension columns you selected appear, in this fixed order: User, User email, Department, App type, App name.
Limitations and notes
The Words-Dictated CSV export is available to Enterprise admins only, and is enabled per enterprise.
CSV exports are sorted chronologically by date. To resort by other columns, use your spreadsheet tool after downloading.
Within a day, rows are secondarily sorted by your selected dimensions case-insensitively (empty cells last), with words descending as the final tiebreaker.
Rows with zero words dictated are excluded from the export.
Exports are capped at 100,000 rows. If your filters would produce more, the export fails with the message "This export is too large. Please narrow your date range or filters and try again." No partial CSV is downloaded.
The user filter is capped at 100 users per export.
A future start date, or a start date later than the end date, is rejected.
The "Last 7 days" and "Last 30 days" windows include today (a partial day).
Users who dictated in Japanese, Chinese, Korean, Thai, Khmer, or Lao before the client-side word-counting fix may still appear lower than expected and will self-correct over time as new dictations are recorded from updated clients.